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Finance Associate Vermont Foodbank

  • Date Posted January 04, 2018
  • Location Barre, VT
  • Category Business / Nonprofit
  • Job Type Full-Time
Company Description The mission of the Vermont Foodbank is to gather and share quality food and nurture partnerships so that no one in Vermont will go hungry. Job Description

FULL TIME, NON-EXEMPT

This full-time finance associate position consists primarily in maintaining A/P and A/R and assisting the CFO and HR. An ideal candidate is confident, comfortable making independent decisions, able to maintain confidentiality, can provide a high level of quality customer service and problem solving, is organized, familiar with accounting procedures and accounting software, detail-oriented, accurate, tactful and diplomatic.  The ability to become proficient in Vermont Foodbank policies and procedures is required.

 

Essential Functions and Responsibilities:

  • Works cooperatively and be able to communicate with staff and volunteers to support the mission of the Foodbank to meet and sustain Foodbank goals;
  • Positively contribute to an organizational culture of safe and secure food handling, warehousing and distribution;
  • The Foodbank relies on volunteers every day to fulfill our mission. All Foodbank employees must support our culture of philanthropy by treating every volunteer with appreciation and respect;
  • Participate in special events, committees and sort-a-thons;
  • Responsible for all accounts payable (invoice tracking, inputting and payment) and vendor accounts including W9s and annual processing of 1099s. Assist warehouse staff with invoice and credit tracking;
  • Train new hires on VFB tax exemption procedures and keep tax exempt laminates updated. Obtain tax refunds as necessary;
  • Assist CFO directly with fixed asset inputting and monthly depreciation;
  • Keep vendor certificates of liability updated in accounting software;
  • Maintain all aspects of A/R including, but not limited to:
    • Cash logging of checks and special event donations;
    • Record agency and miscellaneous payments in Ceres 2009;
    • A/R and miscellaneous monthly balancing, creating and distributing monthly statements;
    • Maintain yearly membership spreadsheets and issue quarterly membership invoices;
    • Process cash inventory credit memos and invoices;
    • Maintain matching coop credit spreadsheets and issue credits when appropriate;
    • Issue all agency donation credits;
    • Track aged accounts receivables on a regular basis and document collection efforts while providing excellent customer service;
  • Backup for payroll duties to include but not limited to time records and payroll processing;
  • Assist in yearly audits;
  • Maintain Petty Cash box, gift cards and credit cards;
  • Answer phones and assist reception as needed;
  • Create and maintain SOPs as needed;
  • Assist, when needed, CFO with monthly bank reconciliation & general ledger entries;
  • Backup for CFO for inventory month end;
  • Actively pursue efficiency improvements for position include but not limited to maximizing software potential, paperless options, streamlining tasks.

Other Skills and Abilities:

  • Employee must be able to work independently and respect confidentiality.
  • Employee must be able to lift a minimum of 10 pounds.
  • Employee must be able to work flexible hours, including evenings and weekends.
  • Excellent interpersonal and team skills are necessary with the ability to work independently in taking charge of assignments. 

Language Skills:

  • Employee must be proficient in oral and written skills, critical thinking and have a firm command of the English language. 

Technical/Computer Skills:

  • A high level of knowledge of the Microsoft © Office Suite (Excel, Access, PowerPoint, Word and Outlook) is expected.

Certifications/Licenses/Registrations:

  • A valid Vermont Driver’s License.
  • 3-year motor vehicle report (MVR) showing a clean driving record.

 

Compensation this position is PAID: hourly, $15/hr or more How to apply Please click here to sign in and view application details.
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