Company description

Hella Cocktail Co. is a mixology company crafted with integrity and rooted in discovery for everyone who wants to taste more and know more. We currently produce a line of natural, non-alcoholic cocktail mixes, cocktail bitters, and our brand new Bitters & Soda. We are a hardworking, fun-loving and dedicated team. We’re excited to welcome like-minded individuals who are proactive, not afraid to ask questions, and ready to dive steadfast into a high-paced entrepreneurial environment.

 

 

Job description Hella's Administrative Associate is a dynamic and demanding role at the very center of the company’s operations. To be successful in this position, the Administrative Associate needs a predisposition for multitasking, an extreme attention to detail and organizational skills. Once fully trained, the Administrative Associate will manage multiple ongoing initiatives; including Brand Ambassador communications, scheduling, event logistics, and the day-to-day office operations that keep Hella HQ running smoothly. The Administrative Associate is expected to provide exceptional customer service must possess well-honed communication skills.

JOB BASICS

Brand Name: Hella Cocktail Co.  

Position: Administrative Associate / Brand Ambassador

Office Location: Hella Headquarters in Long Island City, NY

On-Site Location: Various locations throughout the New York City area

Employment Type: Independent Contractor (1099)

Reports to: Director of Field Marketing & Events

Base Pay: DOE $18.00 - $21.00

Hours per week: up to 30 hours, hours may fluctuate during show times.

DUTIES OF ROLE

Administrative Associate will be key to the organization's success by performing administrative duties for executive management

PRIMARY FOCUS

• Provide administrative support to managers and officers of the company
• Maintain office duties, such as ordering office supplies and pantry foods
• Receive and organize company packages and mail
• Prepare and fulfill orders and shipments
• Help receive inventory when it arrives at HQ
• Answer the phones and handle customer service requests as they come in
• Prepare forms and paperwork of all types: online, digital pdfs, spreadsheets and paper forms as needed
• Own the organization of various project and personnel binders
• Schedule demo events in Promomash and upkeep of demo reporting
• Continuously update account listings through various cities
• Handle booking of confirmed trade, distribution, and consumer shows
• Track deadlines, logistics, and budget of trade, distribution, and consumer shows

FIELD MARKETING & EVENT SUPPORT

• Perform Demos in NYC Retail Locations
• Work with the community of Hella Brand Ambassadors (BA) to collect and organize schedules
• Coordinate and submit Demo/Event schedules to multiple partner platforms or directly with customer account managers across the country
• Supply and replenish BA sample supplies and sales tools
• Support the leadership team to hire and onboard new BAs

QUALIFICATIONS

• 21 and over with a valid driver license
• Highly organized, strong positive attitude, upbeat energy
• Previous event and logistical planning experience (preferred)
• Previous hospitality or beverage sales experience (preferred)
• Comfortable communicating professionally with at any level of the organization
• Curiosity and ability to understand the underlying business needs of any administrative tasks
• Must be able to work weekends and have schedule flexibility
• High level of professionalism with the presence of alcohol
• Must live within 20 miles of the city center, close location to the urban market
• LOVE OF FOOD/BEVERAGE REQUIRED

Compensation this position is : hourly, varies DOE, $18.00 - $21.00 Application instructions Deadlineno deadline