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This job expired on July 30, 2019

Administrative Assistant Common Threads Farm

  • Date Posted May 31, 2019
  • Location Bellingham, WA
  • Category Education / Nonprofit
  • Job type Full-Time
Company description

Common Threads connects kids to healthy food in the garden, in the kitchen, and at the table. We want kids to grow up making food choices that are good for their bodies, their communities, and the environment. Founded in 2006 and based in Bellingham, Washington, Common Threads is a grassroots, 501(c)(3) non-profit organization that promotes a “seed to table” approach to food production, good nutrition, and environmental stewardship.  Most of our programs take place on public school grounds, during the school day.  Additionally, Common Threads runs after-school gardening and cooking programs and summer camps in our school gardens and at our urban farm site.  

The Administrative Assistant is a relatively new position, born in response to our significant organizational growth and the corresponding need for an organized, communicative, flexible, collaborative support staff person. The ideal candidate will be a self-starter, detail oriented, and have a passion for and understanding of Common Threads’ mission and programs.

Job description

The Administrative Assistant is a relatively new position, born in response to our significant organizational growth and the corresponding need for an organized, communicative, flexible, collaborative support staff person. The ideal candidate will be a self-starter, detail oriented, and have a passion for and understanding of Common Threads’ mission and programs.

RESPONSIBILITIES:

  • Human Resources - Support the HR needs of our growing team -  including the on-boarding and ongoing management of AmeriCorps service members, interns and volunteers
  • Financial Management - Support the Executive Director in managing invoicing, bank reconciliations, deposits, and reimbursements
  • Volunteer Management: recruitment, screening, orientation and support
  • Data Entry -Work closely with Operations Manager to manage all facets of organizational data
  • Communications and scheduling - Work closely with administrative leadership team to craft, disseminate, and follow up on communications with key stakeholder groups (staff and AmeriCorps members, community partners, volunteers, donors, parents and program participants)
  • Office Management - Maintain office equipment and supplies, troubleshoot technology needs, manage merchandise
  • Materials and Logistics Coordination - Purchase and coordinate inventory, maintenance, and organization of cooking, gardening and instructional materials and supplies
  • Program Registration/Scheduling - Work with Operations Manager to set up registration systems, manage registration, scholarship applications, and parent communications for summer programs
  • Events and Tabling Support - Help manage the behind the scenes details of Common Threads’ public-facing events
  • Additional administrative and logistical support  - including business licensing, vehicle maintenance, mail, and insurance management


SKILLS AND QUALIFICATIONS

  • Self-starting, detail-oriented, flexible, and able to have fun while getting things done
  • Able to work as part of a small and close-knit team:  able to respond to assignments, delegate, coordinate, and collaborate as appropriate
  • Strong written and spoken communication skills
  • Previous administrative experience - demonstrated ability to support a busy office and program team
  • Comfort and proficiency with computers - including Google Drive, Neon (or similar CRM), WordPress
  • Experience with QuickBook and bookkeeping skills a plus
  • Detail-oriented, organized, punctual, reliable: able to prioritize multiple tasks and meet deadlines
  • Legacy/sustainability oriented – strong documentation and record-keeping skills
  • Passion for Common Threads’ mission of connecting kids with healthy food from seed to table

Common Threads respects and values differences and encourages the productive potential of every employee. Common Threads promotes diversity/pluralism and ensures cultural competency in its service delivery. Common Threads actively strives to recruit employees who are representative of the communities in which we work. All employees are responsible for providing a cooperative working environment within the diversity of our workforce.

Compensation this position is : salaried Application instructions
This job expired on July 30, 2019
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