Accounts Payable Specialist Deborah Miller Catering
- Date Posted June 12, 2019
- Location New York, NY
- Category Business
- Job type Full-Time
Position Responsibilities:
· Reconcile processed work by verifying entries and comparing system reports to balances
- Prioritize invoices according to cash discount potential and payment terms
- Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
· Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
- Reconcile credit card bills
· Remit payment to vendors
o Monitor discount opportunities
o Verify federal ID numbers
o Schedule and issue checks
o Resolve purchase orders, contracts, invoices, or payment discrepancies and documentation
o Insure credit is received for outstanding memos
o Issue stop-payments or purchase order amendments
· Issue payment to employees
o Receive and verify expense reports and requests for advances
o Prepare checks
- Maintain 1099 accounts
· Maintain account ledgers by verifying and posting account transactions
· Verify vendor accounts by reconciling monthly statements and related transactions
· Maintain historical records by microfilming and filing documents
· Disburse petty cash by recording entry; verifying documentation
· Report sales taxes by calculating requirements on paid invoices
· Protect organization’s values by keeping information confidential
· Accomplish accounting and organization mission by completing related results as needed
General Responsibilities:
· Maintain a clean and organized workstation
· Cooperates and works together with all co-workers; including using appropriate judgment
· Uses tactful, appropriate communications in sensitive and emotional situations
· Follows up as appropriate with owners, managers and staff regarding issues/problems, concerns and reported complaints
· Maintain a clean and organized workstation
· Maintain friendly, helpful and positive attitude at all times
· Adherence to company grooming and attire policies
· Adherence to company, state, and country compliance standards
· Attendance to company meetings and training seminars as required
· Expected to uphold standards of knowledge and competency
· Expected to abide by all standards as outlined in Handbook and policy documents
· Expected to understand and translate Deborah Miller Catering & Events Mission/Vision/Values and Director of Finances’ systems and standards into observable and teachable behavior
·
Essential Functions:
· The ability to speak, understand, read and write in English
· The ability to understand basic math
· The ability to comprehend and follow written and verbal direction
· The ability to comprehend and follow written and verbal direction
· The ability to analyze information found and provided
· The ability to perform essential job functions under pressure
· The ability to calculate, post, and manage accounting figures and financial records
· Maintain professionalism when working under stress
· Maintain a high degree of accuracy and attention to detail
· Proficiency in operating spreadsheets (Excel), accounting software, and MS Office
· Proficiency in customer service orientation and negotiation
· Capability to withstand exposure to high volume of business
· Flexible to work long hours and weekends as needed