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Accounts Payable Specialist Deborah Miller Catering +1 more

  • Date Posted June 12, 2019
  • Location New York, NY
  • Category Business
  • Job Type Full-Time
Company Description Deborah Miller Catering Company is a company with a story and a heart. Deborah Miller grew up with sights and smells of food all around her. From her mother's family dinners to her father's greasy spoon restaurant, food is her passion. 20 Years ago, Deborah opened up a small storefront on Varick Street. Today, the Café is a neighborhood landmark known for its homemade dishes and is serviced by our newly built 5000 square foot headquarters in lower Manhattan, home to our commissary kitchen and sales office. Job Description

Position Responsibilities:

·         Reconcile processed work by verifying entries and comparing system reports to balances

  • Prioritize invoices according to cash discount potential and payment terms
  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly

·         Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries

  • Reconcile credit card bills

·         Remit payment to vendors

o    Monitor discount opportunities

o    Verify federal ID numbers

o    Schedule and issue checks

o    Resolve purchase orders, contracts, invoices, or payment discrepancies and documentation

o    Insure credit is received for outstanding memos

o    Issue stop-payments or purchase order amendments

·         Issue payment to employees

o    Receive and verify expense reports and requests for advances

o    Prepare checks

  • Maintain 1099 accounts

·         Maintain account ledgers by verifying and posting account transactions

·         Verify vendor accounts by reconciling monthly statements and related transactions

·         Maintain historical records by microfilming and filing documents

·         Disburse petty cash by recording entry; verifying documentation

·         Report sales taxes by calculating requirements on paid invoices

·         Protect organization’s values by keeping information confidential

·         Accomplish accounting and organization mission by completing related results as needed


General Responsibilities:

·         Maintain a clean and organized workstation

·         Cooperates and works together with all co-workers; including using appropriate judgment

·         Uses tactful, appropriate communications in sensitive and emotional situations

·         Follows up as appropriate with owners, managers and staff regarding issues/problems, concerns and reported complaints

·         Maintain a clean and organized workstation

·         Maintain friendly, helpful and positive attitude at all times

·         Adherence to company grooming and attire policies

·         Adherence to company, state, and country compliance standards

·         Attendance to company meetings and training seminars as required

·         Expected to uphold standards of knowledge and competency

·         Expected to abide by all standards as outlined in Handbook and policy documents

·         Expected to understand and translate Deborah Miller Catering & Events Mission/Vision/Values and Director of Finances’ systems and standards into observable and teachable behavior

·          

Essential Functions:

·         The ability to speak, understand, read and write in English

·         The ability to understand basic math

·         The ability to comprehend and follow written and verbal direction

·         The ability to comprehend and follow written and verbal direction

·         The ability to analyze information found and provided

·         The ability to perform essential job functions under pressure

·         The ability to calculate, post, and manage accounting figures and financial records

·         Maintain professionalism when working under stress

·         Maintain a high degree of accuracy and attention to detail

·         Proficiency in operating spreadsheets (Excel), accounting software, and MS Office

·         Proficiency in customer service orientation and negotiation

·         Capability to withstand exposure to high volume of business

·         Flexible to work long hours and weekends as needed

Compensation this position is PAID: salaried, varies DOE, $45,000.00 - $50,000.00 How to apply Please click here to sign in and view application details.
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