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Office Manager AvroKO Design +1 more

  • Date Posted August 09, 2019
  • Location San Francisco, CA
  • Category Business / Design
  • Job type Full-Time
Company description

AvroKO is an award-winning concept design firm encompassing a multitude of disciplines and creating thoughtful, provocative architecture, brands, products, and environments. Our projects span the United States and around the globe, served by offices in New York, London, San Francisco and Bangkok.
 

AvroKO also maintains a custom manufacturing division which focuses on key design elements within our projects, produced around the world on a project specific contract basis.

Job description AvroKO is looking for an Office Manager to work in a fast-paced, passionate and creative hospitality design firm. If you’re exceptional, positive, flexible, self-motivated, organized, and enjoy working with others we’d love to hear
from you!

This position acts as an AvroKO team member under the direction of the Managing Director to be the face of our SF studio, creating memorable hospitality driven experiences for our guests and helping to create a positive and passionate work culture.

WHAT YOU WILL DO
  • Manage the day-to-day operations and support of 20+ staff
  • Greet guests, teammates and candidates with a warm hospitable welcome
  • Ensure the studio looks incredible, organized and brings new ideas on how to keep it looking design forward
  • Assist principals with calendar management and travel bookings (light personal errands as needed)
  • Coordination of travel arrangements and visa/passport renewals for staff (knowledge of passport/visa requirements a plus)
  • Coordinating office events and other in-house activities, as well as company outings
  • Coordinate office schedule and client meetings
  • Onboarding and training employees on general, nonprofessional office systems and protocols
  • Prepares coffee, maintains the kitchen area
  • Inventory & stocking of office and kitchen supplies 
  • Reconcile monthly expenses
  • Keeping the library and materials library organized
  • Screening and routing phone calls and emails
  • Coordination with IT support
  • Sorting & distribution of office mail, handling international shipments
  • Maintaining & distributing office-wide calendar
  • Lunch orders and conference room set up for client & in-house meetings
  • Manage routine maintenance & repairs of basic office infrastructure and periodically assist/orchestrate office improvements to be executed by outside vendors including sourcing, contracting and scheduling work
  • Assist designers in the organization of project files and physical and digital archiving

REQUIREMENTS
  • Prior office management experience required, HR experience a plus
  • Exceptional multi-tasking capabilities and ability to prioritize work
  • Able to proactively solve problems
  • Strong verbal and written communication skills
  • Must have a current, valid driver’s license. 
  • Some heavy living required (40lbs)
  • Experience in architecture/hospitality design field a plus
  • Comfortable with G suite and Slack a plus
Compensation this position is : salaried, 50k to 100k Application instructions Please click here to sign in and view application details.
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