Company description

The story of Cascadian Farm begins 45 years ago on a little stretch of land next to the Skagit River in the Cascade Mountains of Washington.  Cascadian Farm® is one of the country's leading brands of organic foods and has grown far beyond our original farm. Acquired by General Mills in 2000, Cascadian Farm sells cereals, bars, frozen fruits and vegetables, spreads, and juices.

 

The 90-acre organic Home Farm and Roadside Stand is the heart of the Cascadian Farm brand and a physical space for our customers to learn about and interact with our brand, history, organic farming, and land stewardship. The Farm’s mission is to advance organic and regenerative farming systems through demonstrating, educating, and advocating for a food and farming system that protects and conserves natural resources and encourages healthy communities.

Job description

Cascadian Farm is seeking a detail-oriented, proactive, and experienced Office Administrator to join our team. The Office Administrator contributes to the Farm’s operational success with accurate bookkeeping, effective administrative support, and ensures procedures and policies are implemented and maintained.   

POSITION DETAILS

• Reports to Home Farm Site Director
• Location:  Rockport, WA
• Travel: None

 

MAIN RESPONSIBILITIES

Responsible for performing all bookkeeping functions and maintenance of accounting records according to generally accepted accounting practices:

• Manage and oversee daily fiscal process, including handling cash, deposits, processing accounts payable and receivable, and reconciling accounts.
• Process weekly payroll for employees and track sick pay.
• Close of books on monthly and yearly basis with corporate financial team.
• Manage monthly inventory tracking systems.
• Effectively create and communicate financial reports in an accurate and timely manner.
• Maintain an up-to-date and orderly accounting filing system

Support Human Resources business processes in partnership with Human Resources and hiring managers:Assist hiring managers with local job posting.

• Oversee employee hire paperwork (I-9, direct deposit, W4, etc.) and file set up.
• Ensure consistent onboarding program to educate employees on Farm policies and procedures.
• Maintain confidential, secure, and up-to-date employee records.
• Assist employees with accessing HR resources and policies.

Oversee administrative functions and ensure efficient and consistent organizational operations:

• Answer office phone, respond to voicemails, welcome on-site visitors and provide appropriate customer service.
• Sort and process mail to ensure it goes to the proper department.
• Maintain up-to-date organizational files.
• Maintain a clean and orderly office, bathroom, and welcome area.
• Ensure office and operational supplies are ordered and arrive in a timely manner.
• Work closely and transparently with vendors and other external partners.
• Understand and follow the Farm’s operational and safety policies (including personnel and food safety), procedures, and best practices and help other team members follow.
• Effectively communicate and maintain close working relationship with Farm team to support overall Farm operations.
• Assist with regulatory compliance (including but not limited to Organic Certification, Good Agricultural Practices, among others).
• Assist Farm leadership team with a variety of clerical duties and project management.
• Participate in meetings, program activities and events (set up, tear down, organization, snacks and materials for tour groups, note taking), as needed.

Other tasks as assigned.
 

QUALIFICATIONS

• 1-2 years bookkeeping and administrative experience
• Some college preferred
• Intermediate to advanced knowledge of Quickbooks for bookkeeping software
• Intermediate to advanced knowledge of Microsoft Office Suite including Word, Excel, and Outlook
• Organized and detail oriented
• Strong oral and written communication skills
• Creative thinker and problem solver with the ability to innovate
• Excellent judgment, ability to manage multiple priorities and deadlines simultaneously
• Commitment to confidentiality, high standards and professional development

COMPETENCIES

• Passion and enthusiasm for organic farming and stewardship of natural resources
• Detail oriented and delivers outstanding results
• Ability to develop operational and organizational systems
• Integrity
• Team player with a positive attitude
• Willingness to be flexible and adapt to changing job requirements and priorities
• Ability to set priorities, meet deadlines, and manage multiple projects
• Highly motivated self-starter with the ability to work independently and on teams (in person and remotely)

 

Compensation this position is : hourly, $15/hr + Application instructions Deadlineno deadline