search by region
Pacific-West West Central Mid-West South-East North-East
  • Region
Pacific-West West Central Mid-West South-East North-East
  • Location
  • to search by radius, close this filter and enter a zip code in the search box above
  • Compensation
  • Type
  • Category
this job's deadline has passed
This job expired on April 21, 2020

Event Coordinator Turner Farm

  • Date Posted February 21, 2020
  • Location North Haven, ME
  • Category Agriculture / Culinary
  • Job type Summer Job
Company description

Turner Farm is a diversified organic seaside farm on the island of North Haven in the Penobscot Bay of Maine, twelve miles off the coast of Rockland. We grow small scale, high value, Certified Organic vegetables, herbs, and flowers, using passive solar hoop houses and heated greenhouses. We raise pigs in the woods and maintain a small herd of beef cattle and a flock of laying hens in rotation on our hilly pastures. We serve the communities of North Haven, Vinalhaven, and Rockland with fresh organic produce available at our Farm Stand, the Farmers’ Market, area grocery stores and food co-ops, and featured at several popular restaurants. Throughout the summer, produce is also featured in our weekly barn suppers and in the many events hosted in our stunning post and beam barn. Wedding ceremonies are held on our beach with reception and dancing in the barn. We welcome visitors to explore the farm on their own and offer the opportunity to stay in our Guest House overlooking the farm and the Fox Island thorofare. In the fall, we also offer an inter-island CSA for families on North Haven and Vinalhaven and host community events throughout the Spring, Summer and Fall. We are a dynamic and diverse business gearing up for a great 2020 season.

Job description

What You’ll Do

The Event Coordinator is responsible for leading and growing the hospitality activities and events of Turner Farm, including weekly barn suppers, events, our farm stand and farm rentals. The Coordinator will make every event successful and well-executed with organized systems and logistics, happy guests, and well-managed staff, in coordination with his/her team. The team includes a Head Chef, Front of House Lead, Farm Stand Lead, General Manager, Assistant Farm Manager and a maintenance/caretaking team. The Event Coordinator will be responsible for overall care, cleanliness, state licensing, and systems of the event barn, as well as the farm stand, guest house and tent site rentals, with support from caretaking and cleaning staff. Working with the General Manager and key leadership, the Event Coordinator will also seek to grow barn events in coming seasons with creative marketing efforts and communications. 

Barn Event Leadership – Work directly with the Head Chef and Front of House Lead

  • Open and close barn for season - deep clean, organize, stock, and get the barn ready for season (by Memorial Day) and close it down and put everything away at end.
  • Inventory kitchen items, including plates, cups, cutlery, glasses, napkins, table clothes and make sure we have enough quantities for planned events, back-ups, etc.
  • Make sure barn equipment is working and ready to go.
  • Work with General Manager on DHHS and liquor licensing process for the barn. Complete certification classes in both liquor rules/management and ServeSafe this spring.
  • Take the lead on liquor orders, with as much product stored early in the season as possible (before July).
  • Test new well at barn as soon as possible to ensure water tests are ready for DHHS licensing process.
  • Manage guest communications for all barn suppers, special events and future events - emails, invoices, phone calls, etc. Mange ticketting through Eventbrite web platform.
  • Work with Front of House Lead to recruit, hire, schedule, train and manage barn event staff. Determine required staffing for barn suppers and hours needed. We often recruit our Farm Crew for service!
  • Work with Head Chef to assist with menu development, ordering and freight process as needed.
  • Ensure all events are well organized, staffed, run effectively throughout the night and are broken down, clean and safe, and barn is ready for next event (laundry, trash, returnables, compost, etc].
  • Manage communications with barn supper boat captain, school bus driver, Nebo lodge innkeeper, VH boat captain, to ensure supper and special event guest details are well managed.
  • Regularly communicate about events and special needs between farm managers, farm crew and caretakers where everyone plays a role.
  • Manage wedding and special event inquires and planning in a timely and professional manner - respond within 48 hours during work week.
  • Collaborate with team to develop Monday night dinner series. Potentially couple with educational events and activities that target year round residents, in partnership with Farm Stand Lead.

 

Farm Stand – Offer support and collaboration with Farm Stand Lead

  • In partnership with the Farm Stand Lead, Assistant Manager and General Manager, help with oversight and management of our Farm stand, located in the ground floor of the Turner Farm event barn.
  • Work with Farm Stand Lead to recruit staff and maintain schedule, ensuring good communication and overlap with Barn Supper and other TF event staff (high cross-over potential).
  • Help with creative ideas for value added product opportunities, including serving more deli items, opening for lunches and/or increasing activities and events during Farm Stand hours.
  • Key partners include Farm Stand Lead, Front of House Lead, Head Chef, General Manager and Maintenance Lead.

 

Guest House/Tent rental -- Keep our renters happy!

  • Manage Guest House, Apartment and Tentrr site rentals. Maintain accurate information on the Tentrr site and the Turner Farm webpage for all rentals.
  • Maintain rental calendar, respond to inquiries and book reservations for all sites. Ensure payment, manage communications and provide other support during customer stay – for example, address any concerns or needs, help with ferry guidance, offer places to go, things to do, etc.
  • Develop and sell “extras” to rental customers – for example, bike rental, charcoal, farm goods including produce, meats and flowers.
  • Open, stock, and organize Guest House and Apartment rentals. Keep stocked, get broken things fixed, and ensure they are clean and organized by coordinating turnover cleanings.
  • Work with the caretakers to set-up Tentrr site for season. Stock, organize and help ensure it gets packed up in the fall.
  • Clean and stock the Tentrr site between renters.

 

Social Media/Advertising - Help us sell the events!

  • Manage Facebook & Instagram presence to market events (especially those that need to be sold) with high quality pictures and interesting content, i.e rentals, weddings, farm stand goods, tentrr, etc.
  • Add farm Guest House to AirBnB or another rental site to encourage off-season rentals.
 

Pay is $16/hr DOE. Position starts in April with remote work and ends in October. Person must be on-site by May. Potential for this to become a year-round opportunity. Housing on-farm in a shared apartment or in a private cabin provided.

Compensation this position is : hourly, $15-20/hr Application instructions
This job expired on April 21, 2020
DeadlineApril 01, 2020

Share this job