Are you excited about improving science and sustainability education in NYC public schools? Are you interested in urban agriculture and introducing students to a sustainable food system? Want to work with a friendly, energized team to support a dynamic and growing organization?

NY Sun Works is a non-profit organization that builds innovative science labs in NYC public schools. Through our Greenhouse Project Initiative we use hydroponic farming technology to educate students and teachers about the science of sustainability. We envision a generation of environmental innovators empowered to create solutions to global resource challenges.

NY Sun Works is seeking an Executive Assistant who will work directly with senior-level team members and will be responsible for performing a number of administrative support activities to facilitate the efficient operation of the organization. The ideal candidate is self-motivated, professional, capable of managing their work load and prioritizing tasks in a fast-paced non-profit environment. This is an excellent opportunity to join a fast-growing mission-driven organization.

The Executive Assistant’s duties and responsibilities will include:

40%

• Record transactions in Quickbooks, internal bookkeeping and accounts receivable, purchasing reconciliation (prior experience with Quickbooks not required)
• Follow up with schools related to accounts receivable as needed
• Data analysis and financial reporting 

30%

• Coordinate office communications, including answering phone calls, responding to emails and interfacing with clients
• Prepare internal and external organizational documents for team members and organizational partners and clients
• Schedule internal meetings and appointments, secure meeting spaces
• Office purchasing, including supplies and print orders  
• Arrange organizational events to take place, such as birthday celebrations, holiday and staff appreciation events as needed
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clients
• Maintain a clean and organized work environment for all

30%

• Prepare materials and table at informational events as needed
• Research and data entry for new clients and contacts
• Geographic data manipulation and mapping
• Data management

Required skills and experience:

• Willingness to learn
• Professional level verbal and written communications skills; Spanish dual language proficiency is a plus
• Advanced Microsoft Office skills; an ability to become proficient with org-specific programs and software, including Quickbooks, Accelo, Salsa CRM and Engage, and various Adobe products  
• College degree with no experience, or high school degree with experience
• Ability to prioritize daily workload
• Must be able to meet deadlines in a fast-paced quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills

The ideal candidate is a digital native who learns by doing, excels at Excel, and communicates effectively with internal team members and external stakeholders with a high degree of professionalism and polish. This position will often act as the “voice of the organization” for new partners. 

Applications will be accepted until the position is filled.

Salary: $40k

Benefits include health insurance, 3 weeks paid vacation and paid medical leave.