Procurement Manager Lancaster Farm Fresh Cooperative
- Date Posted October 22, 2021
- Location Lancaster, PA
- Category Agriculture / Nonprofit
- Job type Full-Time
The Procurement Manager will implement, direct and oversee local/regional/national food purchasing, functions, programs and processes within Lancaster Farm Fresh Cooperative (LFFC). This role involves development and implementation of LFFC purchasing policies and guidelines while establishing operating policies. Must maintain policies and procedures for inventory or other assigned services. Work may involve development and execution of contracts if/as needed. Work will involve the oversight of and in conjunction with Wholesale, CSA, warehousing, receiving, surplus functions, and other LFFC functions.
The Procurement Manager will directly report to the Business Development Manager.
Duties:
Purchasing local and regional farm products – Directly working with the Director and Managers of LFFC to run an efficient and centralized purchasing program
Oversees the procurement department as a natural leader (a team of 5+) and handles all issues associated with said department
Maintaining inventory and keeping data for CSA/WS – Understanding the buying and coordinating needs of CSA/WS and all other LFFC departments
Approving the orders of necessary products
Maintaining relationships through long lasting partnerships
Tracking and reporting key functions and metrics to reduce expenses and improve efficiency.
Foresee market trends while sourcing products; looking for and helping to create the best high quality sustainable foods in our region while keeping abreast of the market for supply of, and demand of new products (industry trends)
Negotiating with vendors to secure advantageous terms for LFFC, (Distribution) from the vendor/farmer – Understanding local/regional food pricing and the value of what LFFC does through each department
Adequately checks vendor/farmer invoices for cost accuracy on purchase orders and invoice discrepancies before submitting to accounts payable – controls spending and values long term savings
Aids departments in forecasting and planning, scheduling deliveries/pick-ups and works with receivers to ensure orders are filled correctly
Visits vendors/farmers to maintain good relationships as needed.
Seeks opportunities to further increase discounts and volume
Creates Stronger Partnerships
Acts as liaison between vendors and other departments for order status, procurement procedures, and problem resolution
Ensures all vendors are in compliance with LFFC growing/animal husbandry/Food Safety guidelines
Works closely with transportation department to ensure timely pickups and the lowest possible delivery/pick up costs – has an understanding of transportation rates FOB etc.
Researches, evaluates and negotiates with vendors to find the best possible products for LFFC while keeping abreast of the market affecting both supply of, and demand for, needed products
Aligns with a variety of food hub and local distribution concepts, practices, and procedures
Relies on experience and judgment to plan and accomplish goals while performing a variety of tasks
Compensation this position is : salaried, 50k-75k Application instructions