Office Manager Greenhorns
- Date Posted May 13, 2022
- Location Pembroke, ME
- Category Business / Nonprofit
- Job type Full-Time
We believe our agricultural system needs reform, that we need hundreds of thousands more people to join us in the work of agro-ecology, market gardening, urban forestry, agro-forestry, regenerative ranching, ecological restoration, nurseries, orchards, food justice and rural revival. This work can take many forms—Greenhorns’ mission is to create a welcoming cultural space and a practical professional resource for the incoming generation.
We make books, films, radio, parties, symposia, workshops, networking events, and online curriculum. We are based in rural Maine where we farm and host programming and campers, but this work extends nationally and internationally.
Staggering statistics drive us: 40% of earth’s terrestrial ecosystems are made up of farmed land, of which nearly 30% is degraded by unsustainable farming. More than 30% of carbon emissions come from our food system, not to mention pollution, erosion, poison, injustice, habitat destruction, and the undermining of earth’s living fabric. 70% of farmland in the US is owned by those over 65 years of age. 98% of rural land is owned by white people. 17% of US children are food insecure.
Transitioning our farming systems is a multi-generational project. It is physical, it is technical, it is spiritual. This work re-animates our relationship with our home and watershed, helping us tune into the destiny and the immediacy of the land that feeds us. The work of repair is a collective one- Greenhorns occupy ourselves with story telling, skill building, network-creating and animation of the young farmers movement. Job description
Greenhorns seeks a kind, thoughtful, well-organized and highly motivated individual to support the work of our core team in Maine. We are looking for someone who finds joy in making order, designing systems, and improving processes. The ideal candidate will have wide ranging experience in an office setting, be a digital whiz, and have a basic understanding of finance and nonprofit administration. They will be attentive to detail, responsible for their work, and proactive in identifying and solving problems. Since part of this work is supporting the production of media, there are quite a lot of relationships to manage– this means finding, filing, retrieving and evaluating specific pieces of information related to programs, workshops, teachers, podcasts, episodes, film shoots, insurance filings, licensure etc. It is a project of wrangling all these many moving parts in support of the whole. A successful candidate will possess strong oral and written communication skills, be comfortable in a position of co-authorship around their duties and office procedures, and contribute to a collaborative and trusting work culture.
Our current Office Manager is migrating to Development Director having set up good systems, will be training and onboarding you into this critical role. He is here in the office to get you started.
-Manage bi-weekly payroll
-Process incoming office emails, respond in a timely manner
-Maintain website; content creation, updates, and e-commerce management
-Develop and execute external communications, primarily via email (quarterly)
-Process invoices, accounts payable; work with bookkeeper to ensure accuracy
-Keep HR records and assist with staff management
-Enforce personnel policies
-Maintain physical and digital filing systems
-Assist Executive Director with scheduling and planning
-Coordinate IT needs with contractors
-Organize, monitor, and manage insurance, legal documents, tax documents, etc
-Interface with fiscal sponsor, bank partners, and workshop facilitators
-Support Summer Workshop series with logistics and technical support
-Other related assignments as necessary
Greenhorns is based in rural Pembroke, Maine in spaces rented from and shared with Smithereen Farm and other entities. The spaces include a farmhouse, Odd Fellows Hall, timber frame summer kitchen for workshops, old mining lodge turned into a farm shop, a commercial kitchen, old motel, 4 greenhouses, blueberry fields, cranberry bogs, 2 orchards and several houses for staff and guests. In addition to the farm and educational program we run an agri-tourism and U-pick business here, so there are many visitors with questions.
We have a wonderful team of people who will rely on you to stay calm, cool and collected and get the critical administration work taken care of in a timely fashion. As a working farm and active construction site, the workplace is dynamic with a 6 person team flowing through the office. We host teachers, students, guests, animals, vegetables, and did I mention we are fighting a metallic mine. With such a short season and such a diversity of activities, often there is urgency to get in the harvest, meet the deadline, plant before the rain etc. We work hard and fast. There is also an abundance of great food, beautiful views, forests to explore.
The ideal human for this role is comfortable in a fast paced environment and can quickly shift from Excel spreadsheets to carrying crates of food up to the timber frame kitchen for a workshop lunch, to uploading the photos to the journalist on deadline, to preparing for a film crew, to getting historical imagery to a graphic designer, to figuring out permitting for a trail along the river. Our team is small and highly collaborative; staff will often help each other with tasks even when not in their normal purview. Flexibility, humility, independence, and a willingness to learn and be a part of the “big picture” are all attributes that we are looking for in a successful candidate, ideally living close by or else renting a space from the farm and living in the village itself.
-Microsoft Office Suite
-Google + Apple Calendar
-Basic understanding of accounting practices
-Zoom, Microsoft Teams