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This job expired on August 26, 2022

Office and Inventory Manager Tokita Seed America

  • Date Posted June 27, 2022
  • Location Gilroy, CA
  • Category Agriculture / Business
  • Job type Full-Time
Company description You may have tried Tokita vegetable varieties without realizing, if you’ve ever had Sun Gold tomatoes or Fioretto cauliflower. Tokita is a seed company based in Saitama, Japan, with a mission of enhancing our global food culture, connectivity, and health through delicious, productive vegetable varieties. Tokita’s innovative work has adapted Italian vegetables to Japan through the Gusto Italia Project, and now offers new and traditional Japanese vegetables around the world through the Oishii Nippon Project. Backed by over 100 years of vegetable expertise, the company continues to encourage new ideas and empower its global team to shape the future of vegetables. Job description

Tokita Seed Company seeks to hire an Inventory and Office Manager based in Gilroy, CA. The responsibilities include:

Inventory

  • Create purchase schedules and manage receiving of new inventory.
  • Ensure all transactions are recorded in a timely and accurate manner, to reflect an accurate inventory position at all times.
  • Oversee the maintenance of e-commerce inventory on Shopify.
  • Conduct quarterly audit of inventory.
  • Build inventory KPI dashboards and reporting to share risk and opportunities with leadership as part of quarterly operations reviews.

Accounting

  • Coordinate documentation and execution of accounts receivable and accounts payable.
  • Regularly update the balance sheet for as needed reporting to the executive team.
  • Conduct monthly bank reconciliation.
  • Prepare and present an annual report summarizing financial activities to the executive team.

Shipping

  • Collaborate with US and International Sales divisions on inventory movements to partners and customers.
  • Create necessary documentation for customer orders (e.g., phytosanitary certificates, etc.) and for incoming shipments (inventory, trial seed, etc.).
  • Oversee two individuals who focus on shipping. Assist with packing and sending shipments as needed.
  • Develop, improve, and document standard operating procedures (SOPs) for shipping and receiving processes. Continuously improve inventory management, QA, and shipping processes to develop best practices.
  • Verify shipping invoices to ensure all items are accounted for.

Additional Responsibilities

  • Supervise a team of 2-3 individuals who conduct day-to-day office operations.
  • Establish annual goals and conduct annual reviews for supervisees.
  • Manage organic certification.
  • Conduct quality assurance (QA) duties as required (e.g., germination tests).
  • Ensure office organization, including purchasing of office supplies as needed.

Requirements:  

  • Bachelor’s Degree or equivalent experience 
  • Understanding of business and agriculture, experience in seeds a plus.
  • Working knowledge of inventory and shipping management.
  • Demonstrated leadership skills; proven ability to supervise and direct employees.
  • Accounting and inventory management skills required.
  • Strong experience with Excel, Quickbooks, and Shopify highly preferred.
  • Strong oral and written communication skills.
  • Ability to effectively respond to direction and questions from managers, employees, vendors, and customers.
  • Strong organizational skills and ability to manage multiple priorities effectively.
  • A flexible team player who develops trust and can work cross-functionally to drive results.

Compensation: $75,000 DOE per year, payable according to the Company’s standard payroll schedule and practices.

The following benefits are also included:

  • Matching 401(k) contributions up to 4%.
  • Coverage of 50% of health insurance costs.
  • Annual bonuses according to performance and goal achievement.
  • 14 days paid vacation per year.
  • Reimbursement for all work-related expenses, including mileage reimbursement for non-commute car travel.
Compensation this position is : salaried, 50k-75k Application instructions
This job expired on August 26, 2022
DeadlineAugust 31, 2022

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