The Organic Trade Association (OTA) is the membership-based business association for the organic industry in North America. Our mission is to promote and protect organic trade to benefit the environment, farmers, the public and the economy. We envision organic products becoming a significant part of everyday life, enhancing people's lives and the environment. 

We represent businesses across the organic supply chain and address all things organic, including food, fiber/textiles, personal care products and new sectors as they develop. Over 60 percent of OTA trade members are small businesses. OTA has an independent non-profit 501(c)(3) research and education organization, The Organic Center (TOC), which operates under its administrative auspices.

We’re looking for a new high-functioning team member to support a packed calendar of activities and high-profile events that aim to advance organic food and farming. Are you happiest with a full plate of diverse tasks and overlapping deadlines? Are you prone to creativity, curiosity, and solution-oriented thinking? Are you an analytical thinker who thrives in a fast-paced environment? If you answered, “Yes, yes I am!” then we would like to meet you. We are a fun, highly productive organization of overachievers looking for a new full-time project coordinator to work in support of our cross-functional, multi-location team from our location in downtown Brattleboro, VT.

Responsibilities:

• Ensure success for major activities, events and conferences through effective project management and marketing oversight. Keep all stakeholders on track over the course of the event lifecycle; manage master calendar of events.
• Serve as primary contact for all major events, facilitating strategic meetings, maintaining staff schedules, tracking and reporting on deadlines and critical path points.  Establish and track timelines, milestones, and next steps; update team members, websites and associated databases. Develop and manage event-staffing plans.
• Operations support for events that OTA organizes and attends. Support staff with administrative management, collateral development, inventory and shipping.
• Develop marketing strategy and implementation plans to meet event goals. Oversight on event launch needs, including website management, target lists and team updates. 
• Facilitate event marketing and promotion. Coordinate event programming, stewardship, and collateral. Offer strategic insight to ensure the best possible attendee experience.
• Provide general communications support. Serve as liaison between staff, graphic designers, web developers, printers, mail houses, photographers and other vendors. Develop OTA PowerPoint presentations, format documents to OTA style standards.
• National travel required multiple times per year.

Personal Qualities:

• Ability to produce accurate, timely, and quality work; personal accountability for meeting objectives.
• Self-starter, ability to troubleshoot and manage projects independently.
• Highly organized, extremely proactive; desire to stretch beyond task list to manage up.
• Flexible and able to adapt quickly to changes in priorities.

Required experience and skill set:

• Bachelor’s degree in Marketing, Communications, Business or any field that provides transferrable knowledge to the job expectations preferred.
• Experience with event production and/or project management strongly preferred.
• Attention to detail is a key competency.
• Articulate communicator, strong writer, with excellent self-editing skills.
• High-level computer competence, extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).

Benefits:

We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation and an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.