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Financial Administrator Rutland Area Farm and Food Link

  • Date Posted May 04, 2017
  • Location Rutland, VT
  • Category Agriculture / Nonprofit
  • Job Type Part-Time
Company Description RAFFL is a dynamic regional food system organization located in Rutland County, Vermont. Our programs support local farm and food producers and build community by strengthening the relationships between farmers and consumers through education, collaboration, and innovation.

Deeply embedded in our community, our programs are designed to respond to the needs of both the farmers and broader community members in our region. We influence the way local food is valued, how people find it, and who benefits from it.

We build creative connections and partnerships that magnify our impact, build capacity in our partners, and make efficient use of resources. Our work requires us to be outwardly focused €“ surveying and assessing the needs of our community and working in partnership with others. Job Description

A full description and PDF copy of this position can be found here

The Financial Administrator is responsible for providing support to RAFFL's Executive Director with financial management as well as other organizational needs necessary to ensure efficiency in a small, busy non-profit.

COLLABORATION

  • The Financial Administrator reports directly to the Executive Director.

  • The Financial Administrator does not directly oversee any other position.

  • The Financial Administrator works closely with:

    • Executive Director: to execute all tasks related to financial operations and maintain accurate records in donor database.

    • Program Staff: to provide regular budget and grant expenditure reports.

    • All Staff: to support financial administrative and some organizational needs

SCHEDULE

This is a part-time, year-round hourly position, requiring between 15 to 20 hours/week with potential to grow into a fufull-timeosition with additional responsibilities.

JOB RESPONSIBILITIES

Financial Administration

  • Prepare and maintain financial records for agency accountability and review.

  • Assist with development of the organizational budget.

  • Ensure compliance with internal control and accounting policies and procedures.

  • Support compliance with grant requirements and tracking expenditures

  • Prepare budget reporting and monitoring information and other support for Executive Director.

  • Prepare monthly reports for program staff to review progress on grants as well as periodic reports to our funding sources.

  • QUICKBOOKS: Ability to track and manage program, grant and organizational budgets; input, track and manage program, grant and organizational funding and expenditures; ensure accurate and up-to-date data

  • Track Temporarily Restricted and Unrestricted Net Assets.

  • Communicate effectively with outside tax accountant.

  • Maintain associated hard copy and soft copy files.

  • Gather payroll data and submit payroll data according to payroll schedule.

  • Review payroll and resolve any issues in a timely manner.

  • Participate in annual financial reviews and/or audits, as needed.

Bookkeeping

  • Handle all accounts payable duties and assure that vendors are paid on time, including processing invoices, issuing and mailing checks.

  • Maintain general ledger and subsidiary journals, including cash receipts, accounts payable, expense reports, and accounts receivable.

  • Manage vendor relationships and resolve billing issues.

  • Prepare annual filing of 1099s.

  • Handle accounts receivable duties including all income and donations to the organization and individual programs, contracts, special event income and other duties, informing appropriate staff as needed.

  • Assign accounting codes and allocate expenses to departments and funders

  • Reconcile bank statements, credit card statements, and payroll.

  • Ensure on-line payment systems are PCI compliant and that RAFFL remains PCI compliant.

  • Manage the set up and ongoing systems to accurately track receipt of ACH transfers, credit card processors, and other electronic payment systems.

Organizational Development

  • Collaborate with other RAFFL staff to support organizational strategy and development, evaluation, and collaboration including attending staff meetings, participating in organization-wide events and appeals, and stepping in to assist others with tasks as needed.

  • Assist the Executive Director with administrative duties as needed and requested.

  • Other duties as assigned.

QUALIFICATIONS

The applicant must be self-motivated, disciplined, detail oriented and committed to being both part of a team and leading a team. RAFFL is an Equal Employment Opportunity/Affirmative Action Employer.

Required skills

  • Excellent verbal and written communication skills and ability to communicate with a diverse group of co-workers, stakeholders and community members

  • Strong financial literacy with ability to communicate to both a specialized and non-specialized audience

  • Strong and demonstrable experience in financial management and bookkeeping

  • A self-starter with a demonstrated passion for supporting organization success

  • High school diploma or equivalent

  • Familiarity with or desire to work in non-profit sector

  • Proficient with Quickbooks accounting software, cloud based office management systems and spreadsheets, Microsoft Office Suite software and G Suite for Business.

Desired Skills

  • Associate's, Bachelor's or Master's degree in finance, nonprofit management, or related experience in the field

  • Proficient with DonorPerfect or similar donor management system

  • Program management and event management experience

Physical Requirements

  • Continually able to sit at a desk and work in an office setting to execute job responsibilities.

  • Occasional off-site travel as needed for special events.

The duties in this Job Description may change from time to time or permanently, at the discretion of the Executive Director or Board, as the Mission and needs of RAFFL grow and/or the position changes and grows.

A full description and PDF copy of this position can be found here

Compensation this position is PAID: hourly, varies DOE, $15.00 - $18.00 How to apply Please click here to sign in and view application details.
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