dineDK is a full-service, boutique private dining company that curates modern, customized culinary experiences. Our Michelin-level chefs and Experience Team collaborate to create unique experiences for each client based on their vision, goals, and menu preferences. We specialize in private dining events, private chef staffing services, and virtual cooking classes.

Our mission is to create a platform for chefs to flourish outside of traditional environments without sacrificing their craft. We strive to create unique experiences focused around the clients’ vision while supporting local producers, creativity in menu planning, and a meticulous focus on the details to ensure a refined, professional, and memorable experience for all guests and partners.

Experience Coordinator

The Experience Coordinator is a member of our Experiences Team and is responsible for planning and activating each assigned event, including client and vendor communication, event document management, and the day-of activation for each event. This role requires a creative and detail-oriented individual with excellent organizational and communication skills. Additionally, the ideal candidate should be tech-savvy and comfortable working with and adapting to new technology platforms.

The responsibilities of the individual in this role may include, but are not limited to:

Event Responsibilities:

• Manage the execution of details for booked events and staffing placements; including booking and communicating with chefs, menu development/approvals with clients, PEO development, managing rentals, car rentals, staffing, and any other needs relating to clients and vendors during event activation stages.
• Assist Experience Managers on complex activations.
• Serve as onsite manager at assigned events to ensure smooth and successful execution
• Maintain clear, concise, effective, and timely communication with clients, vendors, and the dineDK team.
• Create event documents such as run of shows, floor layouts, packing lists, etc.
• Prepare post-event reports in collaboration with the dineDK Team and vendors.
  • Service Staff Reporting
    • actual hours worked
    • quality reports with staffing agencies, to keep staffing list healthy
• Keeping records up to date in Copper CRM.
• Act as the on-call contact for clients regarding managed events.
• Execute within budget parameters.
• Manage event tech, including Google Workplace, Staffing Platform (Ubeya), CRM (Copper), and internal communication system (Slack), in collaboration with the dineDK Team.

Team:

• Collaborate with the dineDK Experience Team on sales efforts, special projects, and new service development.

Qualifications/ Experience:

• 3-5 years of experience in the hospitality business or a related industry, preferably in a corporate or luxury catering environment.
• Bachelor's degree in Event Management, Hospitality, Marketing, Culinary, or a related field.
• Must be able to demonstrate exceptional organizational skills and a track record of successful project execution.
• Exceptional time management skills, ability to prioritize, and impeccable attention to detail.
• Tech-savvy and comfortable working with and adapting to new technology platforms.
• Quick learner with a proactive attitude toward adopting new technology platforms.
• Experience with Google Workplace, CRM (Copper), internal communication system (Slack), and Zoom preferred.
• Familiarity with budget management and financial reporting.
• Must thrive in a fast-paced, do-it-yourself environment.
• Strong verbal and written communication skills.
• Ability to complete a high volume of tasks and projects with minimal guidance.

Benefits - Scope of Work:

• This is a hybrid, work-from-home position with in-person event management determined on an as-needed basis. Candidates must be able to commute to events in NYC and across the tri-state area, as well as our office in Jersey City when requested.
• We offer health and dental benefits.
• Compensation: The full-time salary range for this position is $40,000 - $50,000 per year, commensurate with experience and qualifications.
• Schedule: This is a full-time position, but we will consider a flexible candidate who can work part-time (25-30 hours per week) during the spring and summer, then full-time in the fall and winter.

This role offers an opportunity to work, learn and grow with our dynamic and supportive team in a highly collaborative environment. If you are passionate about events, high-end dining, and thrive in a fast-paced environment, we would love to hear from you.

-Team dineDK-