Company description

Chefs for Impact is a 501(c)(3) non profit focused on food education. Through our youth programming and food and wine events for adults, we are inspiring a more mindful relationship with food in ways that are good for the planet, our health, and our taste buds,

Job description

About the Position

We are seeking a skilled and experienced Freelance Event Coordinator to join our team on an event-by-event basis. As a vital contributor to our dynamic event planning team, the Freelance Event Coordinator will play a pivotal role in orchestrating seamless and memorable events. With an average commitment of 10-15 hours per event, you will ensure that every operational detail is meticulously planned and executed. This role encompasses the coordination of approximately 2-3 events per month, starting with 1 event per month upon hiring. All events coordinated by you contribute to fundraising for our youth education programming, making a meaningful impact.

Roles & Responsibilities:

Operational Excellence:

• Oversee all aspects of food ordering and budgeting in alignment with the event menu curated by the chef.
• Lead the hiring and management of Back-of-House (BOH) and Front-of-House (FOH) staff for events, ensuring a skilled and dedicated team.
• Secure appropriate kitchen spaces and equipment for event preparation, facilitating a smooth culinary experience.
• Collaborate closely with the event chef to conduct event preparation.
• Organize the run of show for each event in close collaboration with the Managing Director.

Comprehensive Event Coordination:

• Lead the event coordination process, actively participating in all stages and tasks, even if just as a point of contact.
• Facilitate menu planning and coordination with chefs, ensuring culinary offerings align with the event's vision.
• Coordinate and manage logistics with chefs (any prep, ordering, etc.)
• Oversee the rental process of plateware, equipment, etc. ensuring timely booking and delivery.
• Manage staffing requirements, ensuring the right team is in place to deliver exceptional service.
• Manage food ordering, ensuring timely procurement of ingredients and supplies.
• Oversee the execution of each event on the day itself (separate hours to event planning and coordination), ensuring a seamless and successful experience.

Qualifications and Experience:

• Proven experience in event coordination and management, with a strong focus on culinary events.
• Bonus if you have prior culinary experience yourself.
• Adept at managing multifaceted events, with a keen eye for detail and logistical prowess.
• Excellent organizational and time-management skills, enabling efficient event preparation.
• Strong communication skills to facilitate effective collaboration with chefs, staff, and stakeholders.
• Resourcefulness and creative problem-solving abilities, adeptly navigating unexpected challenges.
• Flexibility and adaptability to thrive in a dynamic and fast-paced event environment.

Preferred Approach:

• Experienced in working on a retainer or managing a specific number of hours per month.
• Possesses entrepreneurial spirit or has managed their own events business.
• Comfortable taking on responsibilities beyond the traditional event coordinator role, ensuring comprehensive event success.

Benefits:

• Opportunity to collaborate on diverse and exciting events with a dynamic team.
• Flexibility to work on an event-by-event basis.
• Engaging and rewarding environment that values your expertise and contributions.

If you are an accomplished Freelance Event Coordinator with a passion for crafting exceptional culinary experiences and an innovative approach to event planning, we invite you to be part of our team. Join us in creating remarkable memories that leave a lasting impact.

Compensation

this position is: hourly, $20/hr +

Application instructions

Deadline

no deadline