Company description

New Roots Community Farm (NRCF) is a place-based land project in Fayette County, WV. We cultivate an ag-entrepreneurial ecosystem that is giving rise to a vibrant local foods economy in the New River Gorge region. As an agricultural nonprofit our work centers on food and farm business development, market access, and community education and engagement, and food access initiatives.

Job description

NRCF Finance and Administration Director

As an agricultural nonprofit our work centers on food and farm business development, market access, and community education and engagement, and food access initiatives. We operate a year-round market that purchases and resells products from over fifty producers and vendors. We operate a production demonstration farm with multiple market outlets. And we manage between ten and twenty federal, state and foundation grants annually. With these various revenue streams that total nearly one million dollars annually, we are looking for a Finance and Administrative Director who is interested in learning, building on and streamlining our complex systems.

This Finance and Administration Director will be one of three Co-Directors at NRCF. In addition to being accountable for their individual responsibilities, the Director will work closely alongside their co-s, meeting weekly to coordinate.

Financial Management, Systems, and Compliance: 45%

• Develop and oversee the organization's annual budget in collaboration with Co-Directors and Board of Directors; support development of robust annual budgeting process, monitoring, and revision
• Lead the creation and updating of the organization’s Financial Policies and Procedures Manual; including providing staff training on manual
• Monitor financial performance and prepare regular financial reports for Co-Directors, Board of Directors and funders
• Manage cash flow and ensure proper allocation of funds for programmatic and operational expenses
• Conduct financial analysis and provide strategic recommendations to optimize financial resources

• Perform transactional financial functions for the organization including: Managing clerical aspects of purchasing and bill paying, enter deposits with inclusion of funding source, handle cash receipts, preparing and mailing checks, copying, filing, and making bank deposits, data entry

• Perform operational financial procedures for the organization such as: send external accountant monthly bank and credit card statements and payroll software reports, work with the accountant to prepare monthly financial reports for leadership team and Board of Directors, review the organization’s budget to assess cash flow projections

• Develop best practices for money handling, record-keeping, audit preparation, and investment and fundraising opportunities; train staff on these practices

• Maintain accurate financial records and ensure compliance with nonprofit accounting standards (GAAP) and regulatory requirements
• Oversee accounts payable and receivable
• Manage payroll processing and expense reimbursements
• Coordinate annual audits and liaise with external auditors and tax advisors

Grant Management: 25%

• Lead the financial aspects of grant proposal budgets and reporting to ensure alignment with donor requirements
• Review and update payroll allocations with department/program officers quarterly
• Monitor grant expenditures and provide timely financial reports to program managers and funders
• Support fundraising efforts by providing financial data and insights for grant applications and donor communications
• Manage Subaward and Subreceipient budget oversight including expense monitoring
• Ensure compliance with all grant and foundation regulations and requirements; including indirect expense categorization, fringe benefit calculations
• Develop a Time and Effort policy and reporting system in compliance with grant regulations

Administrative and Human Resources Management 20%

• Collaborate with administrative staff and manage office operations to maintain a productive and supportive work environment
• Develop and implement policies and procedures related to administrative functions, including human resources, IT systems, and company benefits
• Oversee annual workers’ comp audit and workers compensation claims.
• Manage Unemployment Office requests
• Maintain legal and quantitative records for employee files
• Review and update insurance policy annually or as needed
• Manage all legal documents for maintenance of 501 c3 status and State non profit corporation status

Strategy and Development 10%

• Collaborate with the Leadership Team and Board of Directors to develop long-term financial strategies and organizational goals
• Co-Develop NRCF Business Model for long term sustainability
• Participate in strategic planning processes and provide financial expertise to inform decision-making and programmatic expansion
• Stay updated on industry trends, best practices, and regulatory changes affecting nonprofit financial management and administration
• Support and execute diverse revenue sources including creation of donor program
• Other related assignments as necessary

Skills and Experience

• 3+ years of financial leadership roles, including management experience in non-profits or businesses with 2 million + in annual revenue;
• Demonstrated accounting skills;
• Strong knowledge of US GAAP, plus two years of relevant industry experience in nonprofits;
• Experience helping a growing organization build finance systems, expertise, and controls over time;
• An ability to translate financial reports into understandable narratives for a variety of stakeholders;
• Deep experience with developing and managing grant budgets, government contracts, and other restricted revenues; strong understanding of nonprofit revenue classification
• Expertise in cash flow oversight (strategic planning, analysis, forecasting);
• Experience partnering with staff, leadership, and an active board;
• Expertise in Excel, QuickBooks and institutional financial management platforms;
• Experience supporting internal auditing and organizational reporting efforts;
• Detail oriented;
• Ability to prioritize and manage multiple projects;
• Self-starter that checks in and collaborates

Compensation

• Annual Salary of $46,000-$52,000 based on experience
• Healthcare stipend of $300/month
• Paid Time Off; including select holidays and organization wide winter break
• Free NRCF produce and store discount

This position is almost exclusively computer based and will require performing repetitive computing tasks. This full-time exempt position can be done remotely, though semi-regular travel to the farm site for director planning and all-staff meetings is required. We respect our employees’ personal time and will attempt to schedule the majority of activities during typical work hours. However, there will be times when work is required outside of typical business hours.

Compensation

this position is: salaried, $50,000 - $75,000

Location

job can be done remotely

Application instructions

Deadline

September 13, 2024