Company description

FamilyWorks partners with families to alleviate food insecurity and ensure they have resources and support to overcome systemic barriers to equity, build stable communities, and thrive.

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

Financial and Contract Management – 25%

• Support the management team.
• Work collaboratively with contract bookkeeper to ensure compliance with government contracts.
• Function as a liaison between the finance department and program staff/Executive Director.
• Review credit card activity reports and coordinate reconciliation process.
• Manage accurate and timely processing of invoices.
• Assist in the creation of the agency budget, including leading management and general budget creation. Assist in monitoring budgets.

Facilities and Vendor Management – 30%

• Manage contractors, vendors, and associated contracts and agreements.
• Work as a liaison with landlord and vendors on facilities, ensuring facilities are well maintained and facility issues are promptly addressed.
• Maintain an effective working space for staff and volunteers (office space, furniture, computer equipment, phone system, supplies).

Well-functioning Office and Systems – 35%

• Provide administrative support for Executive Director, including scheduling, logistics and correspondence.
• Provide support to management team regarding operations, capturing progress on strategic goals, as well as policies and procedures.
• Assist with, and in some cases take the lead on, the development of administrative policies and rigorous updating of standard operating procedures.
• Assemble and maintain information that is confidential regarding staff, participants, management, and Board of Directors. Adhere to confidentiality standards.
• Welcome volunteers and participants, answer inquiries received from general mailbox and voicemail and forward them to the appropriate person/team.
• Attend weekly management team meetings and coordinate follow up on action items related to improved operations.
• Ensure updated materials for any significant program or operational changes.
• Attend bi-weekly HR team meetings and coordinate follow up on action items.
• Maintain and update organizational calendars, meeting schedules, and phone list.

Support for the Board of Directors-10%

Provide support for Board meetings, including scheduling, correspondence, Board materials, and Board

QUALIFICATIONS

• 3 years of program/office management experience.
• 2+ years with nonprofit financial management, including an understanding of accounting processes & government contract compliance.
• Excellent attention to detail and project management experience.
• Strong written and verbal communications skills
• Comfort working with technology and helping others troubleshoot tech problems.
• Demonstrated initiative to learn and enhance skills that promote anti-racism, cultural competency & an understanding of oppression and its impact.
• Enthusiasm for intentional learning efforts, to understand and dismantle institutional racism and build cultural competency.
• Promote and foster a work environment typified by inclusion, collaboration, transparency, and appreciation.
• Organized and centered in a changing and, at times, hectic environment.
• Ability to identify and effectively address core issues and concerns in a variety of situations.
• Ability to handle delicate or difficult interpersonal situations effectively and tactfully.
• Willingness to proactively seek supervisory input, resources, and information needed to accomplish the job.

EDUCATION/EXPERIENCE REQUIREMENTS

• Bachelor’s degree in business, MIS, or equivalent. Experience can be substituted for formal education.
• Valid driver’s license and three years safe driving history preferred.
• Experience with Microsoft Office suite, Canva, Adobe Acrobat, and CRM database (or capable of learning to use donor & program participant databases).
• Experience in a Board setting a plus.
• Must possess strong human-relations skills to communicate effectively.
• Ability to work effectively with people from diverse backgrounds and understands the social conditions that create families & individuals with low incomes.

PHYSICAL DEMANDS / WORK ENVIRONMENT

• Works closely with a diversity of people on a daily basis.
• Work is primarily an office position, with opportunities to incorporate a work-from-home schedule.
• Must require personal transport to multiple FamilyWorks’ sites, including its administrative HQ and Family Resource Center in Roosevelt, and food bank in Wallingford.

HOURS AND COMPENSATION:

• 40 hrs/per week, salary range $70,000 to $75,000
• Hours Monday – Friday 9:00 am to 5:00 pm (with occasional evening and weekend program events).
• While onsite presence is critical for success in this position, this is a hybrid position with the opportunity to work from home up to two days a week, in coordination with senior management schedule.
• Medical, dental, vision, Employer Pension Plan, and Employee Assistance Program
• 14 paid holidays
• Company-Paid Life Insurance
• Flexible Savings Account
• Cell Phone reimbursement
• Discounted ORCA transit pass
• Wellness days, and other benefits

Compensation

this position is: salaried, $50,000 - $75,000

Application instructions

Deadline

February 14, 2025