Company description

Who We Are

Shelburne Farms is an education nonprofit on a mission to inspire and cultivate learning for a sustainable future. We offer transformative learning experiences to help educators and students create a better world. Our home campus is a 1,400-acre working farm located on the traditional, unceded and contemporary homelands of the Winooskik band of the Abenaki.

What We Do

• Engage youth and people of all ages in learning experiences that inspire them to build just, diverse, resilient, caring communities.
• Steward our working lands and heritage buildings as we embody values of place and community through caring for and sharing our natural, agricultural, cultural, and human resources.
• Collaborate with educators and other local, national, and international partners to advance education for sustainability worldwide

Job description

Who We’re Looking for

The Event and Farm Functions Coordinator embraces a collaborative, purpose-driven approach to event coordination that builds connections with partners, guests and program participants to the concepts and principles of sustainability. As a member of an integrated team, you will coordinate and host a wide range of events, with a particular focus on building relationships and promoting the Farms’ mission to cultivate learning for a sustainable future. This is a dynamic role that requires both practical event coordination skills and a commitment to the farm’s mission and sustainability principles.

Key Responsibilities

Stakeholder Relationship Building & Community Partnerships

• Work in partnership with community members, non-profit organizations, state agencies, local businesses, and education organizations/institutions to advance our mission of cultivating learning for a sustainable future.
• Work with external partners and clients and internal team members to produce events that build relationships and inspire guests and program participants to explore our educational mission and sustainability initiatives.
• Engage with a variety of audiences, program participants and community members during events and core education programs to build organization relationships.

Collaboration

• Collaborate and support an integrated team of program and event organizers, educators, farm staff, hospitality and production team members to co-create experiences for guests and program participants.
• Collaborate with the Catering Coordinator and Food & Beverage Manager to plan the execution of all events with food and beverage service.
• Facilitate communication and logistics coordination with the Farm Catering Coordinator and production team as well as On-Site Coordinator and Farm staff
• Support the training, supervision and scheduling of seasonal support staff

Event Planning & Administration

• Handle administrative aspects of event management- issuing event agreements, processing deposits and final invoicing, coordinating internal & external vendor services, maintain all data and statistics, equipment & supply scheduling/ordering and keep farm calendar up to date.
• Oversee the coordination and execution of events campus-wide.
• Communicate with seasonal support team members - event outlines, timelines and layouts of events and programs and managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up communicating with staff, and managing take-down.
• Attend weekly production team meetings.

Event Execution

• Oversee all aspects of event logistics including setup and breakdown, vendor coordination, event-day management, while ensuring each event runs smoothly.
• Provide oversight of the Coach Barn facility in coordination with the On-Site Buildings and Landscape Coordinator and Director of Community Programs & Events.
• Ensure that events reflect and practice a commitment to sustainability by reducing environmental impact such as composting, minimizing single-use plastics, waste management, and local sourcing.

Core Qualifications and Requirements

• Strong relationship-building and interpersonal skills with the ability to work effectively with staff, community members, organizations, and partners.
• Strong organizational, administrative, communication, and guest services.
• Self-motivated, creative, innovative thinker who is always looking for ways to improve and welcomes feedback.
• Experience in collaboration with internal and external partners and vendors.
• Comfortable in a dynamic environment to support necessary last minute adaptations for events and functions.
• Strong problem-solving skills and ability to troubleshoot and prioritize in the midst of an event in a fluid, professional manner.
• Ability to work independently as well as collaboratively with a team.

More details on career page at https://shelburnefarms.org/about/join-our-team

Compensation

this position is: salaried, varies DOE, $47,000.00 - $55,000.00

Application instructions

Deadline

March 31, 2025