Company description

Common Table is a queer & flexible food space in Kingston, NY. We offer personal chef services for private clients, weekly prepared meals, boutique catering, and the best damn bone broth you’ve likely ever tasted. Serving the Hudson Valley & NYC. Our food is locally-sourced, organically-grown, plant-forward, seasonally-aligned, and health-supportive.

We know, it’s a lot of hyphens. To us, “health supportive food” is food that makes you feel well — and we want to help people feel well! To that end: we cook using little-to-no refined sugars, additives, or commercially processed products. We use heart healthy fats, a diversity of plant-based proteins, whole grains, and sustainably-raised animal products. Health supportive food is also food that was made by people working under good conditions, which we factor into our sourcing and employment practices as best we can. We work hard to make our kitchen a good place to be. In short, our food tastes good because it is good.

Job description

Position Overview:
The Marketing & Administrative Manager at Common Table is responsible for developing and executing marketing strategies and promotions, overseeing and executing elements of daily operations, ensuring business compliance, and managing schedules. This role involves coordinating various tasks related to promotion, private clients, meal subscription service, catering, and financial activities, to support the business’s growth and uphold high service standards.

Essential Functions:
1. Financial and Administrative Management

• Handle invoicing and billing for all Common Table operations.
• Conduct bookkeeping tasks, QuickBooks categorization, and collaborate with contract bookkeepers and accountants.
• Run weekly payroll and handle payments to 1099 contractors.
• Generate monthly financial reports to be reviewed by/with head chef.
• Prepare materials for tax preparation and manage financial projection tools.
• Manage business compliance requirements, including licenses, insurance and health department standards.

2. Marketing and Communications

• Lead all marketing initiatives across social media, newsletters, affiliate programs, and strategic partnerships, with a focus on increasing sales and engagement.
• Collaborate with the head chef and other team members on marketing strategy and execution.
• Create and manage social media content to engage and grow the audience.
• Produce and distribute a weekly newsletter, aligning with brand messaging and seasonal promotions.
• Develop and maintain partnerships with affiliate and strategic partners for cross-promotional opportunities.
• Maintain and update website content, ensuring alignment with current campaigns and offerings.
• Contribute to written content for Substack and other marketing channels.

3. Staff Management

• Oversee and coordinate routes for all delivery drivers on a weekly basis.
• Coordinate staff schedules and arrange for coverage when staff call out.
• Assist with staff hiring, training, annual staff retreats, and staff appreciation events.

4. Event and Program Planning

• Assist with marketing and planning for on-site events, pop-ups, catering events and collaborative promotional activities.

Qualifications:

• 3-5 years of experience in marketing, communications, business management, hospitality, or a related field.
• Strong financial management skills, including bookkeeping and QuickBooks.
• Excellent written and verbal communication and organizational abilities.
• Experience overseeing staff and coordinating schedules.
• Ability to manage kitchen operations and understand compliance requirements.

Preferred Skills:

• Meticulous attention to detail.
• Ability to handle multiple projects simultaneously.
• Experience with graphic design software (Adobe Creative Suite, Canva).
• Familiarity with Squarespace, Quickbooks, Slack & social media platforms.
• Ability to design promotional merchandise and marketing collateral.
• Experience in public relations and media outreach.
• Experience working within or with a small business.
• Interest in and passion for local food, mutual aid, community-building, and Common Table’s Guiding Principles. 

Compensation

this position is: hourly, varies DOE, $26.00 - $28.00

Application instructions

Deadline

March 28, 2025