Company description

Dig Deep Farms (DDF) is a Black Ag Tech (BAT) social enterprise with a dual mission of providing access to healthy food and creating job experiences and employment opportunities for populations historically denied access to both.

Job description

The Dig Deep Farms Administrative Assistant will administratively support the Farm Directors/Management/Team and help coordinate and monitor farm sites as needed.

Key Responsibilities: 

Assist in the input and organization of all data in respective/protected sheets and folders to be available for operational and reporting purposes.
Coordinate and assist with formulating and completing grant and fundraising requirements, processes, and procedures (i.e. grant reports, data collection, documentation, etc.).
Assist Farm Administrator, Manager, and staff to ensure implementation and compliance with farm-relevant USDA/FDA/GAP policies and procedures.
Securely keeping and storing farm and employee records and reports.
Assist Farm Administrator with building and establishing administrative strategies that increase Dig Deep Farms improvements for farm operations.
Assist with marketing and development of DDF Volunteer and Internship program(s). 
Refine and update systems as they grow and as obstacles are presented.
Social Media Coordination
Inventory Coordination 

 

To do daily

Farm/Farm Stand Operation Admin Assistance,
Sales/Programming Data Entry 
Organization/Programming Folders and Filing Upkeep
Pick-up/organize DDF mail and packages (as needed) 

To do weekly

Check in with Farm Administrator/Manager about outstanding farm data inputs and accounting needs
Manage and review staff and internship timesheets
Work with Farm Directors/Administrator to post items on social media as requested
Organize and coordinate volunteer days with farm leadership and staff

To do monthly

Check farm/office supply inventories, and order more as needed
Solicit pics/videos from staff and organize media in folders in coordination with the Farm Directors/Administrator
Prepare monthly highlights and updates for BAT/DDF newsletter 

To do quarterly

Update posters/banners/flyers in all locations in coordination with the Farm Administrator/Manager
Make sure key rings are labeled, updated, and secure.
Submit and track permits in coordination with the Farm Administrator/Manager

To do annually

Submit and track operational licenses and permits (or as needed)
Submit and track staff certifications and training (or as needed)
Track it all in the shared calendar 

To do as needed

Organize/schedule meetings as requested (staff meetings, management meetings, etc.) 
Update BAT/DDF Roster and Volunteer/Internship Tracker 
Record Keeping (minutes for meetings)
Researching and ordering equipment and supplies as needed/requested
Support the Farm Administrator/Manager in arranging staff trainings
Ordering and picking up refreshments for events
Keeping office(s) and common areas clean and organized 

Compensation

this position is: hourly, $20/hr +

Application instructions

If you are not registered, you'll be prompted to do so. Don't worry, it's free!

Deadline

no deadline