Company description

Urban Organics is a boutique, luxury catering and event production company rooted in the belief that exceptional experiences start with exceptional care. We craft events around vibrant, seasonal menus and thoughtful, layered design details that feel effortless to our clients — because we’ve already obsessed over every element behind the scenes.

Our team is a tight-knit crew of creatives, food lovers, and problem-solvers who take pride in producing beautiful work while keeping the vibe kind, supportive, and fun. We value professionalism without pretension, teamwork without ego, and a shared passion for elevating every event we touch. If you love great food, great design, and bringing joy to people through unforgettable experiences, you’ll fit right in.

Job description

The role (short version)This is an on-site events role focused on supporting our event teams and — depending on the event — sometimes leading on-site execution. As Assistant Event Manager you’ll handle driving, load-ins/outs, run-of-show support, and client care. Warehouse work is limited to light staging and ensuring gear returns safely — the emphasis is on event execution and logistics. You will report to the Event Manager and the Operations Manager. For larger events you’ll act as the Event Manager’s right-hand and be part of our core event team.

Key responsibilitiesSupport on-site event execution and, depending on the size/complexity of the event, sometimes lead the on-site team as Assistant Event Manager.
For larger events: serve as the Event Manager’s right-hand and core team member — help coordinate staffing, timing, and client communication.
Manage load-in/load-out, supervise setup of serviceware, décor, and equipment, and ensure run-of-show items are executed.
Serve as primary on-site contact for assigned events when appropriate; provide polished, calm client service and liaise with venue staff.
Drive company vehicles to and from events; plan routes, ensure timely arrivals, and perform basic vehicle checks.
Coordinate with FOH/BOH leads, Event Manager, Operations Manager, and temporary staff to ensure smooth service.
Oversee event timing, troubleshoot real-time issues, and produce clear post-event notes and condition reports.
Assist with light staging, labeling, and returning gear — limited warehouse ownership.
Mentor and lead temporary on-site crews as needed and uphold Urban Organics’ SOPs and brand standards.
Occasionally support light floral styling, client gifts, or finishing details for a polished presentation.
Required skills & qualificationsMust live in the East Bay and be comfortable commuting to/from our Lafayette office and driving to San Francisco and other East Bay venues regularly.
Valid driver’s license and is comfortable driving cargo vans and making local deliveries.
Strong client service and communication skills — professional, personable, and calm under pressure.
Experience supporting or running events (catering, hospitality, event production, or related), or a clear aptitude for event logistics.
Physically able to lift and move event items regularly (up to ~50 lbs).
Highly organized, detail-oriented, excellent at time management and multi-tasking.
Availability for regular evenings and weekends; flexible schedule for event coverage.
Basic computer skills (email, Google Drive, mobile forms/checklists).
Preferred / nice-to-haves1+ year event or catering on-site experience.
Experience supervising on-site teams or running smaller events independently.
Familiarity with run-of-show documents, event timelines, or venue rules.
Interest in floral styling, tablescaping, or staging details.
Compensation & scheduleFull-time, 30+ hours/week with a flexible schedule and regular weekend/evening shifts.
Pay: $27–$20/hr DOE.
Benefits: Eligibility for company health & wellness plan. Mileage reimbursement or company vehicle with gas card available as needed.
Additional informationCandidates may be required to undergo a background check and driving-record verification as part of pre-employment screening.
You will report to the Event Manager and the Operations Manager and will be expected to support events and sometimes lead depending on the event.

Compensation

this position is: hourly, varies DOE, $27.00 - $32.00

Application instructions

Deadline

January 01, 2026