Company description
MEVO (the Mahwah Environmental Volunteers Organization, Inc.) is a youth-led environmental nonprofit dedicated to creating scalable ecological solutions that inspires and empowers people to take action for a better future. Since our founding in 2008, we have mobilized more than 12,000 volunteers, providing over 70,000 hours of hands-on environmental service throughout Northern New Jersey and lower New York. A core focus of our work is our long-standing efforts on Stag Hill in Mahwah, home of the Ramapough Lenape Nation, where we have removed with volunteers more than 850,000 pounds of illegally dumped trash over 200+ cleanups. We also build, maintain, and repair local trails in partnership with the New York-New Jersey Trail Conference to provide ecological access and recreation for the community. Currently, our central program is the Fresh Roots Farming, which showcases organically based vegetable production in multiple gardens and farms while offering internships, volunteer days, and community programming. Through all of these programs, it is our intention to get our community’s boots on the ground and hands in the direct effort to effect change through combating environmental apathy.
Job description
Purpose:
To assist the Executive Director (ED) in managing the daily administrative, programmatic, and fieldwork* of the organization.
*Fieldwork is defined broadly as any work outside of MEVO administrative duties.
Summary:
The Executive Director Assistant (EDA) will act as the additional individual responsible for the administrative functions of MEVO. The EDA’s role will be to alleviate the daily administrative demands of MEVO to allow the ED to focus on broader functions of the organization, such as fundraising, program development, and hiring. The Executive Director of MEVO has a dynamic role with eclectic responsibilities, and the
EDA’s job will be similar. The job will be divided between administrative work, such as marketing and data compilation, and on-the-ground programmatic work, such as helping out
at the farm or an educational programming event. The job requires that they spend time participating and assisting in physical work when asked by the ED.
Responsibilities:
*Many of these responsibilities will be shared with the ED
Administrative:
● Aid in scheduling meetings, events, and interviews via MEVO’s Google calendar
system
● Develop content for and maintain a current presence on MEVO’s social outreach
platforms (Mailchimp, Facebook, Instagram, LinkedIn, and YouTube) for event
promotion or information sharing
● Upload important files, documents, and photos to MEVO’s Google Drive system
● Maintain all forms of data management for the organization, which includes, but is not limited to: volunteer hours, farmers’ market income, event tickets, workshop tickets, intern information, account login info, etc.
● Occasionally attend meetings with community members and staff
● Apply for small-mid sized grants
● Create invoices for programs or services provided by MEVO
● Transcribing our monthly bank statements for our accounting book
● Creating graphics and flyers for events on Canva
● Drive annual individual donor fundraising efforts, which include solicitation calls to current donors and emails
● Post volunteer events on MEVO’s website, Volunteer Match, Patagonia Action Works, social media, and Bergen Volunteers’ platform
● Lead the end-of-the-year thank you letter creation and mailings
● Make updates to MEVO’s Squarespace website
Programmatic
● Attend the occasional Earth Fair, internship recruitment fair, or volunteer outreach event, such as Mahwah Day
● Recruit for volunteer events, internship crews, and workshops
● Act as a strong help and support to the ED with the organization of our Annual Farm Feast, MEVO’s largest fundraising event of the year. With a particular focus on
solicitations and the organization of the night’s silent auction and raffle
Field/ Out of Office Work
● Aid in office errands, such as trips to the Post Office, Staples, or Home Depot
● When appropriate, assist with volunteer, education, and fundraising events such as the Farm Feast and plant sale
● Occasionally help with farm workdays such as: preparing the field for spring, up-potting, garlic harvest, or large planting days
Requirements:
● Bachelor's degree
● Strong writing skills
● A form of reliable and personal transportation
● Laptop (MEVO can help pay for some cost of a laptop if needed).
● Phone with a working camera
● Exceptional organizational skills and attention to detail
● Familiarity with Facebook, Instagram, YouTube, and Google platforms
● Proficiency with Word, Excel, and Canva or analogues
● The ability to communicate clearly and with ease over the phone, email, and in person
● Impeccable time management and comfort working autonomously
● Prior leadership or managerial experience
Helpful Prior Experience
● Interest in the environment and environmental work
● Prior experience at a not-for-profit
● Prior grant writing experience
● Experience working on a farm or in a food systems-related role
● Event planning experience
● Social Media/ Marketing Experience
● Past attendance or participation in one of MEVO’s programs or functions
Work Day Format:
● This position offers a hybrid work week. At times, you will need to be working with the Executive Director in Mahwah, but there is often room to work at home or a space of your choosing.
● We do require the EDA to have the ability to easily commute to Mahwah when needed.
Time Requirement:
● 2 days a week
○ If the demand allows, and for the right candidate, there may be room for expansion to a third day.
● Position is effective upon hiring
Pay:
● $22/hr for up to 8 hours per workday
Benefits:
● 401(k) participation after three months of employment
● Unlimited access to our farm’s organic veggies
Compensation
this position is: hourly, $20/hr +
Application instructions
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Deadline
no deadline