Company description

Green Food Solutions, Empowers a New Local Food System®, by selling, installing, and maintaining urban farms using vertical hydroponic technology. We plan and design urban and commercial farms, and provide Hydroponic Agricultural Operations and System Maintenance Training to empower the next generation of farmers. We engage our local community with operating farms, farm tours & workshops in residential buildings, commercial buildings, and co-working spaces with our Farm Amenity® products and services. We are a Farming as a Service, FaaS® company.

We are a small team who are passionate about building access, resilience and sustainability in our food system one farm at a time. At Green Food Solutions®, we stand for LGBTQIA+ rights. We work to build an equitable, inclusive, anti-racist company from the inside out. We value, respect, and support all types of diversity across all identities including, but not limited to, ethnicity, race, gender, age, sexuality, religion, and abilities.

Job description

Who you are:

You are someone who aligns with our mission and values. You believe that a well-organized and efficient infrastructure is key to a sustainable and accessible business. You are friendly and an excellent relationship builder, easily connecting with both technical and non-technical team members. You are looking to make a difference at a small scaling company.

You're a loyal and reliable professional, you can be trusted to work independently, but you also love being part of a team. You are enterprise software tech savvy and are great at anticipating the technical needs of your teammates.

You are someone who can't sign off for the day without ensuring all systems are running smoothly and that everything is properly backed up and documented. You are an advocate for organization and take pride in your work. You are a strong team player who follows protocols to ensure our systems are always ready for the next task.

You love to solve problems and want to make people happy. You are always willing to learn something new and enjoy collaborating with the rest of the team and clients. You are someone who believes that streamlined, efficient systems are crucial for helping a company grow and want to be part of a team that empowers a New Local Food System®.

Job Title: Sales & Fulfillment Administrator

Compensation: $58,000 - $65,000

Job Description/Responsibilities:

Sales & Fulfillment Administration (80%)

• Field and respond to inbound inquiries, website submissions, phone calls, and social media DMs, and territory checks -direct to appropriate team members
• Enter all submissions and incoming inquiries and contact information into CRM (Hubspot)
• Maintain CRM deal board and customer pipeline - Prepare 2 weekly sale reports and meetings (Corporate + Franchise)
• Take notes during owner lead sales meetings
• Create client proposals, quotes, and invoices
• Ensure no qualified lead goes cold
• E-commerce order fulfillment
• Deliver sales presentations (virtual and in-person)
• Conduct site visits as part of sales process
• Generate and qualify new sales leads (around town marketing, networking, outreach)
• Provide administrative support for onboarding franchisees
• Provide sales training support to franchisees
• File and organize franchisee documentation and reports
• Represent the company at trade shows and events
• Maintain organized digital filing systems
• Update vendor pricing data internally
• Develop and improve sales channels and information capture systems
• Help improve franchise SOP documentation
• Assist in creating and refining administrative SOPs
• Identify inefficiencies and propose improvements

Marketing and Brand Execution (20%)

• Plan and co-create social media content aligned with revenue goals
• Create and send 3-4 monthly newsletters
• Track engagement metrics
• Support workshop promotion and marketing
• Improve information capture from marketing channels
• Capture and post social media photography and video content

Skills:

• Experience using CRM systems (HubSpot or similar)
• Strong digital file management
• Excellent verbal and written communication
• Resourceful
• Problem Solving
• Google Suite Tools (Slides, Sheets, Docs)
• Public speaking / sales presentation
• Organized and keen attention to detail
• Basic financial literacy
• Experience with e-commerce platforms and order fulfillment workflows

Tools:

• Hubspot
• Google Workspace (Docs, sheets, slides, and forms)
• Zoom
• Slack
• Mail Chimp
• Quickbooks
• Qualifications

Required:

• 2–4 years experience in operations, business administration, franchise support, or project coordination
• Strong proficiency in Google Suite
• Comfortable learning new technology platforms quickly
• Strong follow-up discipline and attention to detail
• Ability to manage multiple priorities simultaneously
• Basic understanding of digital marketing funnels and information capture systems
• Familiarity with CRM systems (HubSpot or similar)
• Experience creating SOPs and internal documentation

Nice to Have:

• Experience in sustainability, agriculture, CEA, or mission-driven organizations
• Experience representing a company at trade shows or events
• Social media content planning and newsletter creation experience
• Familiarity with QuickBooks or accounting coordination
• Experience with e-commerce fulfillment systems
• Experience with working in a scaling organization
• Experience working in or supporting a franchise system

Core Competencies

• Self-directed and proactive
• Systems-oriented thinker
• Organized and reliable
• Calm under pressure
• Mission-aligned with sustainable food systems
• Strong accountability and ownership mentality

Who This Role Is NOT For

• Someone who wants to “just sell”
• Someone who dislikes documentation
• Someone who needs constant direction
• Someone who prefers purely creative work
• Someone who wants to only work from home

Compensation

this position is: salaried, $50,000 - $75,000

Application instructions

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Deadline

April 30, 2026