Company description

Greenhorns promotes our region’s agriculture, material culture, natural history, and ecosystem health through events and grassroots media production.

Job description

Pay: $52,000 - $62,400 annually, shared housing included

Benefits: Health insurance stipend, 10 paid holidays, one month paid vacation between November – January. Benefits available after two months of employment. Accrued sick days after 120 days.

OVERVIEW
Greenhorns seeks a highly organized and adaptable individual to serve as Programming Coordinator. This position coordinates and facilitates spring summer and fall public educational programming at our campus in Downeast Maine along with administration, publishing, media production, outreach, and advocacy beyond Maine.

KEY RESPONSIBILITIES
Executive Functions
Manage the educational events calendar, including program planning and conceptualization, teacher engagement, and participant management
Lead outreach and promotion process for public programming, engaging with digital strategies (local Facebook groups, Instagram, local event calendars, Mailchimp newsletters), and analog strategies (fliers, handbills, print advertising)
Manage outreach for Greenhorns Creative Residency, including promotion of open application period and outreach to artist communities, the facilitation of the advisory team’s selections, scheduling artists, and being the point of contact for arriving artists
Solicit and receive feedback from Director, Board, and community stakeholders to create excellent programming.
Oversee updating of website, communications and outreach efforts using existing assets, and requesting assets when needed
Interface with office, hospitality, and farm staff at Smithereen Farm, host of Greenhorns campus.
Interface with the “Eat Downeast” campaign where relevant, as container for certain food-related events and community engagement in Washington County (i.e. representing Greenhorns and Eat Downeast at the MOFGA Common Ground Fair every September)
Interface with IDEA homeschool network where relevant (i.e. Alewife Festival Student Preview)
Nurture and continue developing partnerships with University programs (UMaine, College of the Atlantic, Sterling College, Warren Wilson) Downeast Maine National Heritage Area, Wild Blueberry Commission, Passamaquoddy Tribe, Cobscook Bay Shores, and Maine conservation organizations
Oversee and integrate information from monthly budget tracking and financial reporting meetings (in collaboration with the bookkeeper)
Maintain discretion and confidentiality in handling sensitive information in an HR capacity.

Administration and Office Management
Manage the educational events calendar, contracts, budgets, event scheduling, participant RSVP process, workshop fee payment process
Oversee Greenhorns Google Workspace folders, document ordering, security and ownership settings, and sharing with collaborators
Liaise with web developers, HR, graphic designers, photographers, and remote contractors as needed for creating materials, books, event sign ups etc.
Routine administrative overhead tasks such as insurance, liability, infrastructure updates etc. Includes management of media release and liability release forms for event attendees
Maintain knowledge of operations manuals, filing cabinets, and ensure they are updated
Manage inbox, flagging priorities, and sorting incoming mail for office@greenhorns.org
Prepare meeting notes, schedules, and internal updates
Maintain accurate contact databases and program participant and donor records
Provide administrative coordination for associated initiatives and community events as directed
Track and forward to book keeper the invoices, receipts, and purchases for monthly reconciliation
Support onboarding of seasonal and event staff and collection of employment documents.
Coordinate renewals of business licenses and program registrations

Hospitality and Visitor Coordination
Serve as a welcoming point of contact for visitors, guests, and partners on site
Interface with Smithereen Farm hospitality staff, and contribute to the Residency Tracker calendar to manage visitors, lodging, cleaning schedule
Provide welcome handbooks for visitors, and maintain up-to-date information in campus housing (wifi password, laundry protocol, etc.)
Provide front-of-house support for workshops and farm events as needed, including for orientation, form signing, introductions, vibe-setting, preparing, setting up AV, gathering needed materials etc, as it relates to workshops, public festivals, etc.
Fundraising and Development
Contribute to grant-writing efforts, in collaboration with Director, Board, and team of development specialists
Assist in writing program descriptions for grant applications and reporting, helping to distill and describe essence of the work, maintaining project deadlines and grant application deliverables

EXPERIENCE AND QUALIFICATIONS
Proficiency with Google Workspace (Docs, Sheets, Gmail), Wordpress, Instagram, and Facebook: Strong ability to use digital tools for managing tasks, communications, and social media.
Organizational, Multitasking, and Communication Skills: Highly organized with strong multitasking abilities, excellent written and verbal communication skills, and attention to detail.
Adaptability: Ability to manage a variety of tasks, quickly learn new software, and adapt to changing needs.
Event Coordination: Experience with organizing or supporting events, including logistical planning, setup, breakdown, and guest engagement.
Office Management, Nonprofit, educational experience: Previous experience in one or more of these areas is preferred.
Fluency in English: Strong command of both written and spoken English to communicate effectively with diverse stakeholders.
Interpersonal Skills: Ability to work well with a wide range of stakeholders, including customers, vendors, team members, and event participants, fostering positive relationships.
Problem Solving: Proactive in identifying and resolving issues, with the ability to troubleshoot and make informed decisions independently.
Customer Service: Demonstrated commitment to customer satisfaction and ability to create a welcoming and positive environment for clients and guests.
Valid driver’s license required.
Ability to lift up to 50 pounds.

Compensation

this position is: salaried, $50,000 - $75,000

Application instructions

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Deadline

April 16, 2026