Company description
Gold Ridge Organic Farms is located 50 miles northwest of San Francisco in the rolling hills of West Sebastopol in Sonoma County, California. We farm 88 acres of organic apples, olives, and citrus. Our 70-acre olive orchard boasts a diverse selection of Italian, Spanish, and French cultivars. Our award-winning estate-grown olive oils are all milled on-site within hours of harvest for the highest medicinal quality, maximum freshness, and best flavors. Our citrus olive oils are co-milled with estate and locally grown organic fruit.
16 acres of apple varieties, including Honeycrisp, Fuji, and Pink Pearl, dot the hills of the farm, interspersed with an array of over 70 varieties of beloved heirloom apples and pears. Our commitment to preserving these antique apple varieties serves as a treasured link to the past and ensures their enjoyment by future generations. Some apples are destined for apple cider, apple sauce, and our own proprietary line of apple cider vinegars and syrups.
Job description
Position Summary: The Bilingual Administrative Assistant will offer back-of-the-house, general administrative and operations support and act as a key liaison between Agricultural, Production, Office, and Hospitality Teams.
Key Responsibilities:
Support the Administrative Manager, Payroll & HR Administrator, and Accounts Payable / Accounts Receivable Administrator, Production Manager, and Marketing & Sales Manager with general administrative duties including but not limited to:
Providing exemplary customer service, answers phones, takes messages
Takes, processes, follows up on orders; packs and ships as needed
Creates and maintains paper and electronic files; moving to electronic as able
Assist with compliance regarding Organic Certifications via OTCO (Oregon Tilth Certified Organics) including any paperwork, renewals, and annual inspections
HR support including new hire on-boarding, processing, filing and follow-ups
Payroll support
Accounts Receivable support
Accounts Payable support
Tracking sales data (creates spreadsheets)
Bilingual (Spanish/English) liaison between Agricultural, Production, Office, and Hospitality Teams, including:
Facilitating trainings
HR meetings
Written translations of documents
Maintaining inventory, production logs & compliance paperwork
Assist the Custom Milling Coordinator with seasonal (esp. October-January) harvest duties:
Scheduling custom olive milling olive drop off appointments and olive oil pickups
Assisting clients with contracts and compliance paperwork
Invoicing and managing payments for services
Maintaining paper and digital files
Coordinate and support activities involved in the implementation and set up of events
Special projects and other duties and responsibilities as needed and/or assigned
Qualifications:
Bilingual English/Spanish essential
Minimum 1 year experience in administrative role
BA in business, sales, marketing or similar; or equivalent relevant experience
Highly organized and efficient; excellent time management and organization skills
Detail oriented; ability to prioritize, efficiency with process, and attention to detail and accuracy of work
Excellent oral and written communication skills
Ability to maintain confidentiality and ethical handling of sensitive information
Ability to work both independently and with a team
Versatility, flexibility and ability to adapt in an evolving work environment with enthusiasm
Must have a valid driver’s license and be insurable under GROF's insurance
Desired Skills
Intermediate skills in MS Office (Excel, Outlook, Word, PowerPoint) and Google Docs
Experience with Mac OSX
Ability to operate front end and back end of POS and e-commerce systems such as Square and/or Shopify
Intermediate math skills
Ability to engage with the public in personable, approachable manner
Experience with HR & labor law compliance
Experience with and/or passion for organic farming, gourmet foods and organic products
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Ability to work in a standard office setting and to use standard office equipment, including a computer, and to travel and attend events at various sites
Strength to lift and carry materials weighing up to 25 pounds
Position includes extensive standing and walking, and considerable bending
Ability to work a flexible schedule including occasional weekends
The physical requirements listed are representative of those that must be met by an employee to successfully perform the essential duties and key responsibilities of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties and key responsibilities.
Pay: $26-$33 per hour DOE
Schedule: Monday-Friday; with availability to work occasional Saturdays; harvest time may include opportunities for increased hours
Benefits: Full-time employees of Gold Ridge Organic Farms are eligible for benefits including an employee discount, PTO, paid holidays, and to enroll in the company-sponsored 401k plan, once eligibility requirements have been met
Gold Ridge Organic Farms is an equal opportunity employer and makes employment decisions on the basis of merit. We provide equal employment opportunities for all applicants and employees. We do not unlawfully discriminate on the basis of race, color, religion, sex, national origin, ancestry, age, medical condition, disability, marital status, sexual orientation, or any other legally protected criteria, or any other consideration made unlawful by federal, state, or local laws. We also prohibit unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.
Compensation
this position is: hourly, $20/hr +
Application instructions
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Deadline
July 01, 2026