Company description

The Bread Bakers Guild of America is an independent and creative group of current and aspiring bakery owners, professional bakers, cottage operators, ingredient and equipment suppliers, educators, students, serious home bakers, and more. We are dedicated to producing great baked goods and committed to the health of our businesses, workers, and communities. The mission of the Guild is to support the sustainability and prosperity of the craft baking industry through education, training and community building.

Job description

Contractor: Graphic Designer / Project Manager for Annual Calendar Development

Project Overview

The Bread Bakers Guild of America is seeking a highly organized and creative Graphic Designer/Project Manager to lead the development and production of our print annual calendar. The selected individual will be responsible for managing the end-to-end process, including content collection, stakeholder engagement, project timelines, graphic design, layout development, revisions, and final production-ready files.

The ideal candidate will combine strong visual design skills with excellent project management capabilities to ensure that all content is gathered on schedule and transformed into a cohesive, engaging, and professionally designed calendar.

Scope of Work

Project Management & Coordination

• Develop and maintain a project plan and production schedule.
• Coordinate with BBGA team, members, and contributors.
• Establish deadlines for content submissions and approvals.
• Track progress and follow up with content providers.
• Facilitate review meetings and consolidate feedback.
• Ensure adherence to established timelines and budget.

Content Management

• Develop content collection templates and guidelines.
• Gather photos, stories, highlights, events, key dates, and supporting materials from BBGA team and contributors.
• Review submissions for completeness, quality, and consistency.
• Edit and organize content for publication readiness.
• Maintain version control and content approval records.

Graphic Design & Creative Development

• Create calendar concepts and visual themes.
• Design monthly layouts, cover pages, special features, and supporting graphics.
• Ensure brand compliance and visual consistency.
• Incorporate photography, illustrations, and Guild messaging.
• Design both print-ready and digital versions of the calendar.
• Prepare final production files according to printer specifications.

Review and Final Production

• Manage multiple review cycles and revisions.
• Present design concepts and recommendations.
• Obtain final team approvals.
• Deliver final high-resolution files and editable source files.

Deliverables

• Project work plan and timeline
• Content collection templates
• Creative concepts and design direction
• Calendar design mockups
• Draft calendar for review
• Final print-ready calendar files
• Digital/PDF version of calendar
• Source design files (Adobe InDesign, Illustrator, or equivalent)

Ideal Calendar Printing & Mailing Timeline (these dates can shift a bit, but the calendar must ship by December 24)

September 28 - October 3

• Content research and concept development
• Gather historical information, key dates, photos, and copy
• Identify content gaps and secure approvals on theme

October 5 - October 10

• Calendar design and page layout
• Develop cover concepts and monthly spreads
• Incorporate approved content and imagery

October 13 - October 17

• Internal review and revisions
• Stakeholder feedback and edits
• Finalize content and design elements

October 20 - October 24

• Final proof preparation
• Proof review and approval
• Release files for production

October 27 - November 14

• Printing and production
• Quality control checks
• Calendar assembly and finishing

November 17 - November 21

• Packaging and delivery to mail house
• Final mailing list verification

November 24 - December 5

• Mail house processing
• Address cleansing and postal preparation
• Postal documentation completed

December 8 - December 15

• Mail induction and distribution
• Mailing completed by December 15

Qualifications

Required:

• 5+ years of graphic design experience.
• Proven project or project management experience.
• Experience producing calendars, or similar materials.
• Strong communication and stakeholder management skills.
• Excellent organizational and deadline management abilities.

Preferred:

• Experience managing content collection efforts.
• Print production and vendor management experience.
• Knowledge of accessibility and inclusive design practices.

Proposal Requirements

Interested candidates should submit:

• Resume
• References
• Proposal with fees

Compensation

this position is: hourly, varies DOE, $25.00 - $50.00

Location

job can be done remotely

Application instructions

If you are not registered, you'll be prompted to do so. Don't worry, it's free!

Deadline

October 09, 2026