Company description

MEVO (the Mahwah Environmental Volunteers Organization, Inc.) is a youth-led environmental nonprofit dedicated to creating scalable ecological solutions that inspires and empowers people to take action for a better future. Since our founding in 2008, we have mobilized more than 12,000 volunteers, providing over 70,000 hours of hands-on environmental service throughout northern New Jersey and lower New York. A core focus of our work is our long-standing efforts on Stag Hill in Mahwah, home of the Ramapough Lenape Nation, where we have removed with volunteers more than 850,000 pounds of illegally dumped trash over 200+ cleanups. We also build, maintain, and repair local trails in partnership with the New York-New Jersey Trail Conference to provide ecological access and recreation for the community. Currently, our central program is the Fresh Roots Farming, which showcases organically based vegetable production in multiple gardens and farms while offering internships, volunteer days, and community programming. Through all of these programs, it is our intention to get our community’s boots on the ground and hands in the direct effort to effect change through combating environmental apathy.

Job description

Overview: The Executive Assistant (EA) serves to support the ED in administrative functions of MEVO. The ED has a dynamic role with eclectic responsibilities and the EA’s job will therefore be similar. The job will be divided between administrative and operational work and on-the-ground programming.

Responsibilities:

Administrative and Operational Tasks

• Manage and develop content for MEVO’s social outreach platforms (including Mailchimp, Facebook, Instagram, LinkedIn, Squarespace website, Linktree, etc.) for event promotion, information sharing, and brand awareness
• Support MEVO’s annual Farm Feast gala event preparation, including logistics, coordinating solicitations and sponsorships, ticket sales, event promotion, on-the-ground support, etc.
• Support MEVO’s annual end-of-year fundraiser from conception through implementation
• Support data management for the organization, including volunteer events and hours, farmers’ market income, event and workshop tickets, hiring information, account login info, etc. through MEVO’s Google Drive system and proprietary event dashboard
• Support hiring process, including posting on relevant job sites
• Maintain filing of relevant documents and photos on MEVO’s Google Drive system
• Apply for small-scale grants under the guidance of the ED
• Support ED in ensuring MEVO’s information on relevant databases is up-to-date, including Charity Navigator, Candid, and other corporate matching platforms
• Create and send invoices for programs or services provided by MEVO
• Complete monthly accounting books
• Lead end-of-year thank you letter mailings and support annual report preparation
• Manage volunteer@mevo.org, replying to requests as appropriate or flagging for ED attention
• Photograph MEVO events, workshops, volunteer sessions, etc. when on-site
• Support other tasks as required

Programmatic Tasks

• Represent and support MEVO at occasional events, such as earth fairs, recruitment fairs, or other volunteer and educational events, as needed
• Complete office errands, including trips to the Post Office, Staples, or Home Depot
• Help with farm work days, CSA distributions, and market days as necessary

Requirements:

• Bachelor's degree
• Valid driver’s license and reliable and consistent personal transportation vehicle (MEVO is not accessible by public transit)
• Exceptional organizational skills and attention to detail
• Strong communication skills (written and verbal, over the phone, via email, and in-person)
• Impeccable time management (punctuality and arriving to work on time) and comfort working autonomously
• Reliable internet connectivity, laptop, and mobile phone with functional camera

Preferred Qualifications:

• Familiarity with Mailchimp, LinkedIn, Facebook, Instagram, Squarespace, Slack, Microsoft Office Suite, and Google Drive platforms
• Interest and knowledge in the environmentalism and food systems work and supporting on-the-ground farming, educational, and volunteer events
• Prior experience at a non-profit organization
• Event planning and fundraising experience

Schedule:

• 2 days/week (16 hours total/week) – final schedule to be determined with the right candidate
• MEVO’s weekends are Friday-Saturday
• Typical hours are 9AM-5PM, with some weekend and evening work required
• This role is hybrid. While most of the EA’s work can be completed remotely, the ideal candidate will live within a reasonable commuting distance from Mahwah, NJ to support with last-minute on-the-ground support, as needed

Compensation and Benefits:

• $20-23/hour
• Organic vegetables and herbs from our farm
• 1 hour of sick leave accrued for every 30 hours worked

Compensation

this position is: hourly, $20/hr +

Application instructions

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Deadline

no deadline