Company description

Portland Farmers Market (PFM) is a nonprofit organization operating five vibrant farmers markets in Portland, Oregon. Our markets provide a direct connection to more than 200 vendors with deep roots in Oregon and Southwest Washington, including farms, nurseries, bakeries, meat and seafood providers, cheese makers and specialty food producers.

PFM is a catalyst for the nation’s most prosperous, healthy and sustainable food system.

• Food producers thrive and expand
• All residents have access to farm fresh food
• Farmers markets build, nourish and inspire community

Job description

We seek an Accounting & Office Manager with a passion for finance, excellent organizational skills, and a natural flexibility to handle routine operations and navigate unexpected challenges as they arise. Our office is a lively, team-oriented environment filled with fun-loving, hardworking and supportive individuals.

As the PFM Accounting & Office Manager, you will fill a valued key role in PFM’s operations. This position manages most aspects of PFM’s accounting and bookkeeping systems, including the management of market currencies. You will also keep office and business operations running smoothly through management of office systems and business accounts. This position enjoys a significant amount of autonomy, as well as active support from the Executive Director, Finance Committee, an accounting consultant and the Accounting & Office Assistant.
This position requires working Monday through Friday from the PFM office an average of 40 hours per week. During the winter months, the person in this position may have the option to temporarily go down to 0.8 FTE (averaging 32 hrs/wk) if interested. Because summer is PFM’s busiest time of year, limited vacation time is granted in June through September.

PFM requires COVID-19 vaccination for all staff, except those with a medical or religious exemption.

Duties and Responsibilities

General Bookkeeping & Accounting

• Manage PFM accounting systems including: A/R, billing, cash receipts, bank deposits, A/P, weekly check runs, ACH transactions, bank reconciliations, and journal entries
• Adhere to accounting procedures, internal controls and financial standards set forth by the finance committee and board of directors
• Communicate with co-workers, office volunteers, vendors and others as needed to train and clarify our financial controls and procedures
• Provide back-up for payroll processing and reporting as needed
• Provide financial information and reports upon request to Executive Director
• Work with ED and Accounting firm (if applicable) to ensure monthly financial reports are thorough and timely
• Attend monthly Finance Committee meetings
• Assist in annual budget development process
• Other accounting-related duties as assigned

Market Accounting

• Supervise Accounting & Office Assistant: Provide training, guidance and ongoing support, conduct regular check in meetings and annual performance reviews
• Oversee preparation of market totes and reconciliation of market business activity including cash receipts for token sales, merchandise sales, and market vendor fee billing
• Ensure clear and consistent vendor billing, track market vendors’ weekly payments, communicate with vendors about payment policies, late payments, and collections
• Manage PFM’s token currency programs with support from Accounting & Office Assistant
• Coordinate and supervise weekly currency counting volunteers
• Other market accounting-related duties as assigned

Office & Business Management

• Coordinate general office administration and coordinate with IT support
• Research, evaluate and recommend various contractors and services (some in coordination with Executive Director)
• Support Executive Director with reporting and tracking related to accounts and contracts
• Develop, improve and communicate office and financial systems and protocols to coworkers, office volunteers, vendors and others as needed
• Communicate professionally with PFM vendors, shoppers, partners and others
• Manage shared office cleaning and organizing. Maintain and order office supplies, conduct light office equipment maintenance
• Other office management related duties as assigned

General

• Participate in regular all-staff meetings and check-in meetings with your supervisor
• Attend organization-wide planning processes and trainings
• Apply PFM’s diversity, equity & inclusion lens to accounting and business practices, with support from Executive Director.

Knowledge, Skills and Abilities

Studies have shown that women and people of color are less likely than others to apply for a position unless they feel they meet every qualification as described. We are committed to finding the best overall candidate and understand that candidates may not immediately identify with every qualification listed. If you are interested in applying, we encourage you to think broadly about your background and qualifications for this role.

Required Qualifications

• At least five years of professional experience in accounting and/or bookkeeping.
• Proficiency in QuickBooks & Microsoft Excel (or similar accounting/spreadsheet programs).
• Experience in office management and administration, including comfort with managing IT systems and IT service contractors.
• Familiarity and experience with generally accepted accounting principles and best practices.
• Strong organizational, prioritization and time management skills. Ability to work independently and take initiative
• Excellent attention to detail and an eye for efficient systems and processes.
• Team-oriented, including good interpersonal communication and collaborative problem-solving skills.
• Adaptability in navigating evolving circumstances and shifting variables.
• Ability to learn quickly and to seek guidance and/or additional information when needed.
• Experience managing multiple complex projects and timelines, including task delegation and/or coordination with others.
• Experience developing systems or process improvements related to bookkeeping or accounting.
• Willing to agree to a criminal background check. This role is tasked with handling and acquiring access to sensitive materials.
• Appreciation for the mission, values and work of PFM, including our equity philosophy.

Preferred Qualifications

• Experience as full-cycle accountant or bookkeeper
• Degree in accounting or finance, or equivalent experience
• Experience with inventory accounting, and reconciling multiple currencies
• A commitment to diversity, equity & inclusion (DEI), and experience advancing DEI and anti-racism in personal or professional contexts
• Experience working for a non-profit organization
• Experience supervising staff and/or volunteers
• Budget development and/or financial management experience

Compensation

this position is: salaried, $50,000 - $75,000

Application instructions

Deadline

December 13, 2022