Company description

Our Organization

The Center for Good Food Purchasing uses the power of procurement and partnerships to create a transparent and equitable food system for people, animals, and the environment. We do this by helping major institutions nationwide adopt and implement the Good Food Purchasing Program.

Over 65 institutions in 26 major US cities have enrolled in the Program. With a collective annual food spend surpassing $1.2 billion, these institutions and cities are committed to directing their purchasing power toward the five Program values: local and community-based economies, environmental sustainability, valued workforce, animal welfare, and community health and nutrition centered around the principles of equity, transparency, and accountability. Using the Program’s metric- and data-driven framework, they measure and improve food purchasing practices over time.

We also work with national partners, local grassroots coalitions, and institutions to shift toward values-based purchasing from farm to fork and build a cohesive network movement to support more resilient and equitable food systems.

Finance and Contracts Manager Summary

The Finance and Contracts Manager supports essential business operations that enable our team to enact our mission, be responsible stewards of and maximize our resources, make financially-informed business decisions, and fulfill commitments to external parties and partners. The Manager is responsible for financial analysis, reporting, and forecasting; monitoring and compliance of grants and contracts; and supporting grant proposals and contract development.

This is a remote role that requires occasional travel. The Center for Good Food Purchasing is based in the Bay Area of California.

Compensation & Benefits

The Finance and Contracts Manager is a regular full-time, exempt position with an annual salary of $88,500. The Center for Good Food Purchasing, a fiscally-sponsored project of Community Partners, is a people-first workplace that values flexibility, work-life balance, and restoration. In addition to offering competitive benefits (i.e. medical/dental/vision, disability/life insurance, vacation, and a 403(b) plan with employer match after two years), we also offer generous paid holidays (25 days in 2024, including annual summer and winter breaks, in addition to vacation time), two flexible working Fridays monthly, and remote work stipends.

Community Partners® is an equal opportunity employer committed to a diverse and inclusive workforce. We strongly encourage and seek applications from people of color, including bilingual and bicultural individuals, as well as women, and members of the lesbian, gay, bisexual, and transgender communities. In addition, the organization will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

The full Job description for the Finance and Contracts Manager is here.

Job description

Finance and Contracts Manager Summary

The Finance and Contracts Manager supports essential business operations that enable our team to enact our mission, be responsible stewards of and maximize our resources, make financially-informed business decisions, and fulfill commitments to external parties and partners. The Manager is responsible for financial analysis, reporting, and forecasting; monitoring and compliance of grants and contracts; and supporting grant proposals and contract development.

This is a remote role that requires occasional travel. The Center for Good Food Purchasing is based in the Bay Area of California.

Success in this position looks like:

• Center staff and Board understand our financial position and budget, can easily find up-to-date financial information at the organizational, departmental, and project level, and know where to direct questions.
• Our existing contracts and grants management processes and tools are leveraged, and expanded or improved as necessary, to track contract milestones, comply with monitoring and reporting requirements (including for federally funded contracts), and manage dollar and personnel allocations across all funding sources
• Our team is empowered with information to plan for current and future work, communicate between departments, successfully manage project grant spend downs, and collaborate with current and potential clients and funders
• The Manager has the resources, knowledge, and support they need to thrive in this role

Essential Functions

Financial Management

• Assess financial health, including cash and revenue flows, and review regularly with the leadership team
• Conduct month-end finance and accounting analysis and review, update forecasts, and prepare internal dashboard and reports
• Liaise with our fiscal sponsor to ensure their accounting systems accurately reflect our financial transactions and allocations
• Approve vendor contracts, POs, invoices, and expense reports, ensuring they are in line with organizational policies and budgets
• With the Chief Operating Officer, lead the annual budgeting and work planning process and internal finance initiatives
• Ensure compliance with existing finance policies and where needed, lead creation of new policies
• Support 501c(3) spin-off (e.g., lead set up of accounting system and maintain shadow accounting records)
• Provide ad hoc financial analysis and information to the leadership team and Board
• Give input to the leadership team on our strategic business plan

Contracts and Grants Management

• Work with program and project leads to comply with contractual requirements, monitor spending, plan spend-outs, and help to ensure we are delivering, invoicing, collecting payments, and renewing in a timely manner. This includes:
  • Preparing financial reporting for funders and client invoices, ensuring we maintain documentation needed for compliance (e.g., accurate fund accounting documentation)
  • Managing monthly dollar and personnel (FTE) allocations across all funding sources
  • Providing updated budget vs. actual reports to project and program leads to assist with successful spend downs
  • Tracking and communicating grant deliverable deadlines to the leadership team
  • Managing processes and tools for ongoing financial monitoring and compliance of grant and contract agreements (including federally funded contracts), and training staff on new procedures
  • Support the development of scope and budget for grant and contract proposals and liaise with potential clients and our fiscal sponsor to support contract finalization and execution
  • Routinely review and update templates for budget proposals, contracts, invoices, and budget reports for alignment with organizational needs

Required Qualifications

• Five or more years of experience managing nonprofit accounting, finances, and grants
• Solid understanding of generally accepted accounting principles (US GAAP) and financial reporting and analysis
• Experience managing and planning dollar and personnel (FTE) allocations across multiple funding sources, ensuring funding amounts are successfully spent down and maximized
• Experience with financial budgeting, planning, and forecasting
• Excellent facility with Excel and proficiency with Microsoft Office suite
• Experience working with accounting systems
• Ability to communicate critical financial information to non-finance staff to support strategic business planning and day-to-day decisions
• Strong analytical skills and attention to detail
• Ability to understand how individual components of work tie into wider department and organizational goals
• Collaborative spirit with experience working with a variety of stakeholders
• Ability to work independently and effectively in a virtual environment
• Comfort managing multiple tasks, prioritizing effectively, seeking guidance when needed, and meeting deadlines
• Ability to work with a remote team, including regular access to phone, internet, and video conferencing
• Willingness to travel domestically (estimated twice per year)

Preferred Qualifications

• Understanding of federal awards monitoring and reporting requirements, including Uniform Guidance (2 CFR 200)
• Experience with NetSuite
• Experience or interest in building sustainable, equitable, fair, and humane food systems

Compensation

this position is: salaried, $75,000 - $100,000

Location

job can be done remotely

Application instructions

Deadline

October 31, 2024