Company description

FRESHFARM builds a more equitable, vibrant, sustainable, and resilient food future for the region by producing innovative solutions in partnership with local communities and organizations in the DC area. We create food access, economic development, and community building through hands-on education, farmers markets, and distribution programs. We are a growing organization that currently employs ~160 staff, including around approximately 66 full-time, 30 part-time, and 40 part-time seasonal employees, and 20 interns. Our Finance & Admin team consists of nine full-time roles that cover grants, office, receivables, and payables management, and HR; this position will sit between our Finance and HR functions, and report to the Controller, while working in close collaboration with the Director of People & Culture. 

Job description

WHO YOU ARE:

• Experienced payroll manager with 3 years of payroll experience at a medium-sized organization.
• Preferred - non-profit professional with experience working with grants and finances
• Proactive and analytical approach to problem solving
  High level of integrity with keen judgment about when to escalate issues and questions
• Experience with Quickbooks Time and Quickbooks Desktop for payroll preferred but not required

WHAT YOU’LL DO: The Payroll & Benefits Manager will manage all aspects of payroll from time-keeping management to reporting payroll costs for grant & management reports. This role will also support benefits management for the organization.

• Onboard new employees and supervisors to time-keeping systems
• Manage timekeeping system to ensure timely employee submissions and supervisor approvals
• Coordinate with admin & finance team to implement payroll changes as needed
• On a weekly basis, process & submit payroll, including sending out paystubs, managing questions regarding pay stubs, and making corrections after payroll is reviewed
• Ensure compliance of payroll & time off with internal FRESHFARM policies
• Provide reporting on payroll costs to FRESHFARM leadership and auditors, as needed
• Monthly, work with the Grants & Finance Manager to allocate all staff time to a funding source
• Produce special salary reports as required by funders for invoicing and reporting
• Onboard eligible staff to 403(b) Retirement Benefit and manage plan accounts, contributions, and compliance
• Manage employee onboarding & enrollment in SmartBenefits transit benefits
• Manage and process employee deductions for benefits enrollment (including transit benefits, healthcare, dental, vision, and retirement) alongside payroll processing
• Periodically audit benefits deductions, contributions, and bills to ensure accuracy
• Support, back-fill, and cross-train with other members of the finance & admin team as needed

THE PERKS:

• Enjoy a relational workplace that values our people as the engine of our work
• Gain daily exposure to innovative and cutting-edge food justice work in the DMV
• Play a key role in supporting critical functions of a growing and mission-driven organization
• Develop vibrant relationships with diverse co-workers across our many teams

THE DETAILS

• This is a full time, exempt position and therefore is not eligible for overtime.
• The starting salary for this position is $60,000 - $70,000
• This employee will be expected to work Monday - Friday during normal business hours.
• Very occasional hours in earlier morning or evening may be needed to support employees who are only available at those times
• This employee can primarily work remotely and/or in person; must be able to work from the FRESHFARM office for onboarding, generally on Mondays, in coordination with the HR department.
• All full-time employees receive 11 annual paid holidays, and 3 floating holidays, 12 weeks of paid parental leave, and bereavement leave. Full-time employees are also eligible to accrue up to 73 hours of annual sick leave and 80 hours of annual vacation leave pursuant to the FRESHFARM handbook, with an increase in vacation leave after 3 years tenure.
• This role will also be eligible for 12 weeks of paid parental leave, 2 weeks of prenatal leave (through DC paid family leave), and 10 days of bereavement leave (as needed)
• Typically, FRESHFARM offices close for a 1 week winter break, which includes paid time-off for salaried employees.
• Eligible to enroll in 100% employer covered healthcare, as well as generous employer coverage for vision and dental and employer paid short-term and long-term disability, life insurance, AD&D and an employee assistance program (EAP).
• Eligible to contribute to a 403b plan (opt-in; Roth or post-tax).

PHYSICAL & OTHER REQUIREMENTS

• Ability to remain in a stationary position and work at desk and on a computer for full work day
• Access to personal smartphone required; $25/month stipend provided for use
• Fully vaccinated against COVID-19 (required for all staff in FRESHFARM offices)
• Access to a laptop with 8GB RAM and webcam. FRESHFARM provides full-time employees with a triennial stipend of $1000 to maintain such a personal device, or purchase one if needed

 

EQUAL OPPORTUNITY EMPLOYMENT

FRESHFARM is an equal opportunity employer. We are committed to diversity and building an equitable and inclusive workplace for people of all backgrounds and experiences. We encourage members of traditionally underrepresented groups to apply, including people of color, LGBTQ+ people, veterans, and people with disabilities. We do not discriminate, and will take affirmative action measures to prevent discrimination against any employee or job applicant on the basis of race, color, national origin, gender, gender identity, gender expression, sexual orientation, age, religion, creed, disability, or veteran status in the following areas: employment, recruitment, or advertisements for employment; compensation, termination, upgrading, and promotions; any other conditions of employment.

Compensation

this position is: salaried, varies DOE, $60,000.00 - $70,000.00

Application instructions

Deadline

March 23, 2025