Company description

Pitney Meadows Community Farm

223 West Ave, Saratoga Springs, NY 12866

(518) 290-0008

https://www.pitneymeadowscommunityfarm.org

Founded in 2016, Pitney Meadows Community Farm is a 166-acre preserved working farm in the heart of Saratoga Springs. Our mission is to grow food, community, and connection, and to educate about the natural world right here on our conserved farm in the heart of Saratoga Springs. Our accessible trails, farm stand, and volunteer and community engagement opportunities make the farm a vibrant, inclusive space for all to engage, learn, and grow together.

Our farm is alive with creativity and dedicated community engagement, offering a productive and joyful place for volunteers, employees, and visitors. As we continue to grow and develop new programs, we aim to create a dynamic, inclusive, and resilient community that thrives on a shared commitment to the well-being of our environment and each other.

Job description

Position Description:

Pitney Meadows Community Farm is seeking an experienced and dedicated individual to fill the role of Director of Finance. Reporting to the Executive Director, the Director of Finance will play a key role in overseeing the farm's internal systems, grants management, and budget process. This part-time position plays a key role in ensuring accuracy, integrity, and efficiency across all financial operations while contributing to financial planning and organizational improvement. This role is for you if you enjoy balancing routine accounting work with analytical projects and process improvements.

Responsibilities:

Financial Systems

● Working with bookkeeper and administrative coordinator, oversee accurate and timely financial records, including accounts payable, accounts receivable, and general ledger entries

● Oversee timely invoices, expense reports, vendor payments, and employee reimbursements

● Reconcile bank accounts, credit cards, and other financial accounts regularly ● Organize and maintain financial documentation and support audit readiness ● Prepare analysis of monthly financial statements for Finance Committee and board discussion

● In collaboration with the Executive Director:

○ Monitor cash flow, budgeting, and forecasting activities

○ Support month-end and year-end close processes

○ Develop and refine internal financial controls, policies, and procedures ● Coordinate with external accountants, auditors, and other financial partners ● Collaborate with administrative coordinator and bookkeeper to ensure accurate and timely financial transactions and coding

● With Executive Director and Board Treasurer, lead annual budget process ● Support program leads to develop area budgets and manage those budgets throughout the year

Organizational Compliance

● Oversee NYS 501(c)3 compliance, including:

○ In coordination with external auditor, annual audit and preparation of 990 and CHAR500

○ Annual insurance renewals

Grants Management

● Work closely with Executive Director and Director of Fund Development to prepare budget proposals

● Oversee compliance with grant requirements and prepare grant budget reports ● Collaborate with program managers to ensure grant requirement compliance ● Collaborate with bookkeeper to ensure accurate expenditure tracking

Farm Stand Financial Management

● Oversee financial operations of our farm stand, including vendor onboarding and payments

● Coordinate with farm team on inventory tracking methods and systems ● Prepare monthly reports for the Executive Director and Board of Directors

Management

● Serve on the organization's Leadership Team

● Attend monthly Finance Committee meetings

● Attend quarterly Board meetings

● Attend weekly staff meetings

Core Competencies of Leadership Team Members

Directors are members of a leadership team at the organization and performance is measured by adherence to the following core competencies:

● Fostering a Joyful Workplace: Demonstrates the ability to create and sustain a positive, inclusive, and supportive work environment that promotes employee satisfaction, motivation, and well-being.

● Public Representation and Communication: Exhibits strong communication and interpersonal skills to effectively represent the organization to the public, stakeholders, and community partners, ensuring alignment with the organization's mission and values.

● Program Design and Management: Skilled in designing, implementing, and managing programs that actively engage the community, address their needs, and promote inclusivity while ensuring that staff workloads are balanced to prevent burnout.

● Community Engagement and Collaboration: Ability to build and maintain strong relationships with community members and partners, ensuring their active involvement and participation in organizational initiatives.

● Leadership and Staff Development: Focuses on developing and mentoring staff, empowering them to grow within the organization, and fostering a culture of continuous improvement and shared leadership.

● Holistic Organizational Leadership: Demonstrates a commitment to the overall health, sustainability, and success of the organization by actively participating in leadership initiatives, identifying cross-organizational solutions, and prioritizing the collective well-being over individual program objectives.

Qualifications:

● Bachelor’s degree in Accounting, Finance, or a related field preferred. ● 5-7 years of experience in bookkeeping, accounting, or financial operations. ● Familiarity with GAAP principles and standard accounting practices.

● Proficiency with accounting software (e.g., QuickBooks), work flow software (e.g., Asana), Excel, and Google Suite.

● Knowledge of grant accounting, including state and private funding, is preferred. ● Strong analytical skills, attention to detail, and critical thinking abilities. ● Ability to manage multiple priorities and meet deadlines.

● Excellent communication, organization, and interpersonal skills.

● Understanding and interest in the mission of Pitney Meadows Community Farm, and ability to communicate that with visitors and supporters of the farm.

This role is non-exempt, and hours are tracked accordingly.

Compensation

this position is: salaried, varies DOE, $32,000.00 - $35,000.00

Application instructions

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Deadline

no deadline