Staff Assistant The Kitchen Coop
- Date Posted May 22, 2019
- Location Broomfield, CO
- Category Business / Media
- Job type Full-Time
The Kitchen Coop's Mission is:
to make the world healthier and happier by producing quality food;
to make our people healthier and happier by practicing ethical collaboration;
to make our partners healthier and happier by providing excellent execution.
Job description
Position Summary:
Oversees a variety of functions all intended to build and maintain a culture of service, quality, and excellence including, but not limited to: telecommunications, purchasing, document management, recruiting, payroll, and training support, event coordination, and other administrative tasks as needed.
Essential Job Duties:
Admin Support
- Helping to maintain operations documentation, including designing and enforcing filing systems for Recipes, Batch Logs, Quality Logs, Test Results, and Shipping & Receiving documentation
- Purchasing parts & supplies for Operations, including managing communications with all Equipment, supplies and repair vendors
- Managing communications with Sales Prospects, including processing receipts and feedback on prospect intake submissions and samples
- Managing the calendar of the President, including meeting agendas, minutes, and follow up assistance. Expectation to prepare each day notes for each meeting or call.
- Collecting reports from the Service Coordinator (POMP) and Production Supervisor (CPU) for weekly review.
Communications
- Answering the phone, responding to general requests and screening calls
- Maintaining the professional appearance of our front office areas.
- Executing company correspondence and communications with Clients, Prospects, Vendors, and Staff: emails, appointments, notices, bulletins, appointments, etc.
- web content and social media content
HR
- Coordinating recruiting efforts including new hire document completion and orientation.
- Tracking employee training and enrichment programs.
- Administering the Time Clock and related systems, including troubleshooting for hourly staff
- Keeping the employee kitchen/break room stocked.
- Assist with any on-site event coordination including managing all the logistics for client visits, employee meetings, trainings and events.
Job Qualifications:
Education: High school diploma or above.
Experience: Minimum one year experience as a Front Office coordinator, Receptionist, or other professional office position. Strong preference for someone with Food or Natural Products industry experience.
Skill/Ability:
- Excellent time management skills and ability to multi-task and prioritize work
- Excellent written and verbal communication skills.
- Strong organizational and planning skills
- Strong computer skills.
- Attention to detail
- Ability to meet attendance guidelines including to adhering to hours of operation
- Ability to follow written and oral procedures.
- Ability to work in a team environment or individually with minimal supervision.
- Dedicated to meeting the expectations and requirements of internal and external customers.
- Ability to communicate professionally, knowledgeably and efficiently with a wide range of people.