Mission:

Solid Ground envisions a community beyond poverty and oppression where all people have equitable opportunity to thrive. We are committed to working with compassion, integrity, accountability, respect, collaboration and social justice approach to supporting people to build well-being so that they can fully contribute to society, now and into the future. We value collaboration and leadership from the communities we serve.  As our workforce evolves to reflect the diversity of the communities we serve, our agency and workplace will be enriched and strengthened and as such we will:

• Demonstrate the initiative to learn and enhance skills that promote anti-racism, cultural competency and an understanding of oppression and its impact.

• Participate in intentional learning efforts, including events relating to understanding and dismantling institutional racism and building cultural competency, and to encourage staff to fully engage in those activities.

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Job Summary:  This position provides administrative support to the Volunteer Services Manager and Program Coordinators to support the objectives of the Volunteer Services and requirements of the Retired and Senior Volunteer Program (RSVP).  

Essential Responsibilities, Duties and Tasks: 

75%        Provide overall administrative support to Volunteer Services staff including but not limited to: collecting and entering volunteer hours in multiple databases, maintaining program files, volunteer paperwork and partner contracts, collecting and submitting enrollment forms, making and mailing new volunteer packets, making new volunteer calls, generating volunteer and in-kind reports, preparing materials for volunteer meetings and events, ordering supplies and providing general support for the program.

20%        Assist staff in updating and maintaining volunteer position descriptions and on-line postings.

5%          Participate in program, department, and agency meetings, ARI work, and relevant trainings as required. Support departmental and program goals as needed.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Requires one of the following:

• Two years of administrative experience in a social service, community service or related office setting; OR
• Associates degree and one year of administrative experience in a social service, community service or related office setting; OR
• Any combination of education, experience and measurable performance, which demonstrates the capability to perform the duties of this position.

Minimum Qualifications: 

• Detail-oriented with strong organizational skills and ability to meet deadlines.
• Excellent communication skills, both oral and written.
• Highly proficient with MS Office software including Word, Excel, Publisher, Outlook; Ability to interpret data to create reports and other informational materials.
• Ability to accurately type 50 WPM.
• Proven ability to accurately maintain contracts files and program databases.
• Ability to work individually in a self-directed manner and as part of a team in group projects.
• Self motivated with the ability to problem solve and enhance work projects.
• Ability to prioritize and handle multiple tasks under stressful conditions and to accept work assignments from various staff members.
• Experience working with people from a variety of racial, cultural and economic backgrounds, with various lifestyles, sexual orientations, and of all ages.
• Ability and willingness to occasionally work evenings and weekends for the purposes of coordinating trainings and attending conferences and community meetings.

Physical Demands/Working Conditions: This position works in an office setting 95% of the time and off-site meetings and errands 5%. Employee spends 5% of office time in meetings, 5% of the time on the phone, 10% filing and other administrative projects and 80% of the time on the computer. Position requires employee to lift/carry 10-20 pounds occasionally and push/pull 20-30 pounds seldom, 5-10 pounds frequently. Position has the ability to sit/stand as needed.

Hours & Compensation:  This is a time limited (through March 31st, 2020) part-time (20 hours/week) union position that works Monday-Friday swing-shift and pays $19.09 per hour plus benefits. Benefits include medical, dental, short-term and long-term disability insurance, basic life insurance, 401(k) savings plan including agency contribution and match, holiday pay, generous paid personal leave package and tax-sheltered health care and dependent care accounts.