Responsibilities 

• The glue for the company between our vendors, suppliers and customers. Sends PO’s, invoices and emails in a clear and cohesive manner from the accounting email only. 
• Balances QuickBooks on a weekly basis. 
• Monthly PnL reviews with the founder. 
• Processes payroll on a bi-weekly basis. 
• Reviews bill backs, MCB’s (merchandiser credit billbacks), and promos thoroughly and disputes any unapproved free fills or deals from our distributors. 
• Develops solid customer relationship and engagement regarding; pricing questions, receiving account payables on time, and getting customers set up with a wholesale account and any other customer service question. 
• Fills out forms/yearly updates regarding New Item Forms.
• Onboards new team members in terms of payroll set up, monfefo team member paperwork and any state requirements. 
• Reviews all incoming PO’s/financial contracts/bills to ensure there is no unapproved price increase or duplicate bills. Always hustling to get the best price possible on all of our supplies. 
• Innovative in their approach to reducing our costs (ie. ordering more bottles and storing them in their facility so we can have a lower cost per item). 
• Ensuring that all of our items are recorded in the correct place. This can happen by reviewing expenses with the founder on a weekly basis. 
• Under all expenses, attaches the receipts in every quickbooks entry. 
• Receives and sends mail if ever needed. 
• Receives and deposits checks on a weekly basis. Organizes all paperwork in the filing cabinet so we have a physical and digital copy of everything. 
• Fills out paperwork regarding new and old certifications for the business. 
• Is on top of deadlines and certifications for state and federal fillings to ensure we are always on time and prepared. 
• Helps get all the proper paperwork in order regarding certifications, factory updates, employee hires, and any other administrative paperwork. 
• Has built a working relationship with our CPA. 

Traits 

• Extremely extremely organized and detail oriented. 
• A kind hustler. Someone who gets things done in a respectable and kind fashion. Ensures that bills are paid on time by building a relationship with our vendors. Ensures we are getting the best price on our ingredients with our suppliers. 
• Thorough and precise. Ensures that their work is double checked with another set of eyes. And always has a backup of their work, digital and physical. 
• Timely, ensuring that deadlines are met. 
• Sets calendar invites for the founder to review expenses and PnL reports and is persistent in reviews to be made and discussed. 
• Clear and consistent communication between the team and our partners.