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Food Access & Ag Executive Assistant GrowNYC +6 more

  • Date Posted December 06, 2022
  • Location New York, NY
  • Category Agriculture / Nonprofit
  • Job type Full-Time
Company description
Organization Information
GrowNYC is a 51-year-old environmental nonprofit organization - helping more than 3 million New Yorkers by providing essential services and taking action to make NYC a livable city, one where every person can enjoy a healthier, more sustainable life.  
Our Programs:  
·  Our network of Greenmarkets, Farmstands, Fresh Food Box sites and Greenmarket Co. ensures that all New Yorkers have access to the freshest, healthiest local food.  
·  We blanket the five boroughs with resources like textile and food scrap collection, Stop 'N' Swaps, as well as free training to make waste reduction easy for all.  
·  We build and support community and school gardens through volunteer days, technical assistance, training, grants and more.  
·  We provide 70,000 children each year with programs that provide meaningful interactions with the natural environment.  
Note to applicants on COVID safety: GrowNYC is committed to stopping the spread of COIVD-19. All new hires must be able to provide proof of COVID-19 vaccination during the onboarding process. Employees are also required to follow COVID safety protocols as the situation evolves, which may include daily health screenings, mask wearing, and other mitigation measures as deemed necessary by local conditions, mandates, and applicable guidelines.
Job description

Food Access & Agriculture Executive Assistant (Full-Time):

Position Summary

Reporting to the Director of Retail Food Access and Agriculture (FAA), the FAA Executive Assistant will oversee the day-to-day administrative affairs of the FAA Director and provide general program support to the FAA department. The FAA Executive Assistant will ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity to support the initiatives of the Food Access & Agriculture Department.  


Food Access & Agriculture Executive Assistant Responsibilities (Include but are not limited to):


·  Effectively manage the day-to-day administrative affairs of the FAA Director.

·  Proactively keep the FAA director well-informed of upcoming commitments and responsibilities. 

·  Oversee internal and external meeting management including preparing agendas, taking notes, and distributing action items.

·  Process expense reimbursements for the FAA Director.

·  Oversee calendar management and scheduling on behalf of the FAA Director.

·  Plan and book occasional FAA Director travel.

·  Attend meetings and trainings, as needed.

·  Assist with emergent administrative projects, as needed.

·  Perform other administrative duties as assigned.



·  Field and route telephone calls and email inquiries from the general public, customers, producers, partners, and external stakeholders.

·  Manage incoming and outgoing mail and packages. 

·  Draft email and written correspondence on behalf of the FAA Director. 


Program Support

·  Manage departmental trackers including the complaint tracker, violation tracker, and external communications tracker.

·  Coordinate and manage special projects as needed and assigned.

·  Support the FAA leadership team with coordinating meetings and special events including the Greenmarket Annual Membership Meeting.

·  Collaborate with the FAA leadership team to support department wide priorities.

·  Serve as the administrative point person for the Farmer and Community Advisory Committee (FCAC).


Required Qualifications

·  Minimum of 2 years of administrative support experience, ideally in the nonprofit sector.

·  Excellent written and verbal communication skills.

·  Exceptional attention to detail and timely follow up. 

·  Experience managing a high volume of work with efficiency, accuracy, and self-direction.

·  Demonstrated ability to work with confidential information with a high level of discretion and sensitivity.

·  Outstanding time management skills and a proactive results-driven orientation.

·  Strategic and anticipatory problem-solving skills with the ability to be resourceful and nimble

·  Proficient in Microsoft Office Suite, and Google Suite and experience with Zoom and Slack. 

·  Strong interpersonal skills and proven ability to work with people from diverse backgrounds and knowledge levels.

·  Flexible approach to work, with the ability to focus on meeting emergent needs, and juggle multiple projects in a fast-paced team environment.

·  Passion for food access and commitment to a racially and socially just food system.


Ideal Qualifications

·  Bilingual in English/Spanish

·  Strong knowledge of, and interest in, issues relating to local food, sustainable agriculture, and food access


Physical Requirements




This is a full-time (35-40 hours/week) position that requires occasional flexible hours including early mornings, evenings, and weekends.  



This non-exempt position pays $50,000 - $55,000 annually, and includes benefits (medical, dental, vision, life insurance, long-term disability, incentive savings plan, and paid time off). 


This is a hybrid role with a minimum of 3 days per week in our lower Manhattan office.


Compensation this position is : salaried, 50k-75k Application instructions Please click here to sign in and view application details.
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