Company description

NOFA/Mass (Northeast Organic Farming Association of Massachusetts) is a nonprofit organization championing organic and sustainable farming in Massachusetts since 1982. Our mission is to educate and empower farmers, gardeners, and consumers for ecologically sustainable, healthy, and socially just food systems. We offer education, certification, advocacy, and community-building programs, fostering a future where organic and sustainable practices are the norm.

Job description

Opportunity:

NOFA/Mass seeks an Administrative Director to help organize and support our operations. This is a supervisory position. The Administrative Director oversees all aspects of the Administrative Department and supports department staff in their responsibilities such as membership, registration, finances, and database management. In addition, the Administrative Director works closely with the Executive Director to manage HR and personnel, supports the Development Department and grant team, and provides overall organizational support.

Responsibilities

Staff Collaboration & Support:

• Supervise and check in regularly with Administrative Department staff
• Provide support to Executive Director

Organizational Support:

• Attend committee meetings (Membership, Personnel, Finance, Conference, IT)
• Attend board meetings (approx. six per year)
• Take notes at meetings
• Provide conference support, including oversight of registration process
• Store/manage/maintain NOFAMass publications, mailings, and supplies
• Provide general organizational support across departments
• Oversee membership, registration, database management, Google Workspace
• Oversee grant-related finances. This includes allocation of staff hours according to grant expectations, providing insights into staff time availability for future funding opportunities, and ensuring that grant funding is spent according to budgets
• Support grant team with quarterly grant invoices and supporting documentation
• Support fiscal sponsorship relationships
• Support the organization in creating the budget for the upcoming year

Personnel / Human Resources

• Manage organizational HR
• Support and participate in staff hirings and interviews
• Support and implement annual staff reviews
• Work with Executive Director and Personnel Department to address HR issues
• Create personnel folders and necessary documents
• Onboard new staff
• Update Organizational Charts, Staff & Board Contact lists
• Maintain employee info, including date of hire, longevity raises, tech stipends, professional development stipends

Qualifications

The successful candidate will offer:

• A strong commitment to communication and teamwork and ability to work independently
• Experience with staff supervision
• A high level of organizational skills and attention to detail
• Proficiency with Google Workspace, Slack, Zoom, Microsoft Office; CRM experience a plus
• Experience with Human Resources and personnel management
• Experience working successfully with BIPOC communities

Ideal candidate may also have:

• Prior experience with non-profits
• Experience in farming, gardening, or food systems
• Experience with Quickbooks

• Spanish language fluency with strong written and verbal communication skills

Other position information:

• This job can generally be accomplished from home. Employee must provide basic office equipment to facilitate working remotely.
• Hours very flexible with some onsite and virtual organizational meeting attendance required
• Employee must attend NOFA/Mass retreats and staff meetings, the winter and summer conferences, virtual department meetings, and other staff responsibilities.

Compensation

• $21-$26/hour based on experience.
• Monthly stipend for internet & phone.
• Annual stipends for professional development and technology.
• Reimbursement for approved travel and business expenses.
• Two weeks of paid time off during the first year of employment.
• No health insurance available at this time.

About NOFA/Mass:

NOFA/Mass is the Massachusetts state chapter of the Northeast Organic Farming Association.

NOFA/Mass is a non-profit organization with 1100 members, focusing on education and advocacy around organic agriculture in Massachusetts. Our members include farmers, gardeners, homesteaders, consumers, land care professionals, and food activists.

NOFA/Mass staff are allowed and encouraged to exercise self-motivation and in large part to be their own boss.

Our Mission:

Through education and advocacy NOFA/Mass promotes organic agriculture to expand the production and availability of nutritious food from living soil for the health of individuals, communities and the planet.

Our Vision:

NOFA/Mass envisions a commonwealth of people working together to create healthy landscapes that feed our communities and restore our environment.

Compensation

this position is: hourly, $20/hr +

Location

job can be done remotely

Application instructions

Deadline

September 28, 2023