Tilth Alliance is proud to be an equal opportunity workplace dedicated to cultivating a diverse and inclusive work environment. We believe that diversity is essential to achieving our mission. Tilth Alliance is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law. Women, people of color, and individuals from under-represented communities are strongly encouraged to apply.   

In line with our commitment to equity practices, the salary for this position has been carefully determined to reflect market standards and internal equity considerations. We value the skills and expertise that each candidate brings to the table, and we believe that our non-negotiable salary approach fosters a level playing field for all applicants. This practice aligns with our core values of transparency and fairness.

Our finance and administration team is responsible for maintaining a strong foundation for the organization and its work. The FAA Coordinator is a key member of the FAA Team performing a variety of duties that support the smooth operation of the office and organization. This position can potentially grow into an office manager or finance manager position, depending on interest and specialization. 

JOB RESPONSIBILITIES 

Operations and Administrative Support – 50% 

• Open and distribute daily mail + process checks 
• Manage Tilth’s primary information email and phone line  
• Manage reservation system for common spaces at the Good Shepherd Center 
• Supplies ordering for both Tilth Alliance office locations: Good Shepherd Center and Rainier Beach Urban Farm and Wetlands 
• Maintain business insurances and monitor business compliance calendar 
• Handle requests for Certificates of Insurance 

• Schedule All Staff Meetings 
• Backup support for summer shuttle between office locations 
• Maintain paper filing system 
• Ensure all common areas (the Hive, kitchen, conference room etc.) are well maintained and organized 
• Oversee office cleaners  
• Manage staff recognition (birthdays, work anniversaries) 

IT Support – 20% 

• Maintain IT & equipment vendor relations (printer, copier, phones, postage meter) 
• Manage IT inventory (laptops, iPads, hotspots, mics, walkie-talkies etc.) 
• Basic IT support for staff – including Microsoft 365 and Teams administration 
• Coordinate with IT external contractor 

HR Support – 10% 

• Update and maintain staff roster and personnel files 
• Assist with employee onboarding as needed 

Finance Support – 20% 

• Process employee timesheets for bi-weekly payroll in Quickbooks 

• Run weekly Accounts Payable, enter monthly credit card transactions 
• Enter monthly online deposits 
• Assist Finance Manager as needed 

IDEAL CANDIDATE WILL: 

• Have a minimum of 1 year administrative and office support experience 
• Have excellent organizational skills and attention to detail 
• Be proactive, dependable, approachable and accountable 
• Handle confidential information with care and discretion 
• Be a proven problem solver 
• Have experience with Quickbooks or ability to become proficient with basic bookkeeping functions 
• Be proficient in all applications of Microsoft Office suite, particularly Outlook, OneDrive, Microsoft 365, and Teams, and ability to self-train to increase IT expertise 
• Be self-directed; able to work independently  
• Be a collaborative team player  
• Have a dedication to equity and social justice 
• Be passionate about the work of Tilth Alliance